About this opportunity
AI summaryThe Town of Mountain Village seeks an operator for the day-to-day leadership, management, and operation of the Telluride Conference Center. The scope covers facility maintenance, event planning and delivery, preparation of an Annual Business Plan and operating budget, and catering and beverage operations including obtaining required licenses and permits. Eligibility is restricted to onshore USA organizations. Prospective bidders must attend a pre-bid meeting on November 17, 2026, and submit all questions by November 20, 2026.
Buyer and opportunity details
- Client
- Town of Mountain Village
- Solicitation No.
- TCC 2026-1
Scope of work
- Day-to-day on-site management and operation of the Telluride Conference Center
- Preparation and submission of an Annual Business Plan including operating budget and capital replacement plans
- Food and beverage and catering services, including menu pricing and staffing
- Event planning, coordination, and delivery following client handoff from the Sales Director
- Facility maintenance in good repair under a Town-approved preventive maintenance plan
- Obtaining and holding the liquor license and all other required licenses and permits
- Financial management, billing, and monthly/quarterly reporting under the Uniform System of Accounts for the Lodging Industry
- Support and delivery of community-facing programming and Town use of the facility
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Compensation proposal (structure and value, not lowest cost alone), proposed operating budget | 25% |
| Relevant experience and qualifications | 20% |
| Operator requirements outlined in Sections 5.3-5.8, including partnership with the Sales Director | Not specified |
| Interview/Presentation (the named General Manager must participate) | 10% |
| References and past performance (public-sector experience valued but not required) | 5% |
Minimum qualifications
- Experience managing comparable conference, event, or multi-use venues
- Ability to provide a named, on-site General Manager with a documented minimum on-site presence and succession plan
- Ability to obtain and hold the liquor license and all other required licenses in operator's own name
Documents to include with your response
- Qualifications and experience managing comparable venues
- First-year operating plan and budget with assumptions
- Approach to working with the Town's Sales Director
- Transition plan for onboarding prior to contract start date
- Evidence of financial capacity and ability to meet insurance requirements
- Any requested exceptions or comments on the Town's Key Terms Summary (Exhibit A)
- Identification of any subcontractors or joint venture partners
Key dates
- Date Issued
- 11/5/2026
- Registration Opens
- 11/5/2026
- Questions Due
- 11/20/2026 5:00 PM
- Responses to Questions Posted
- 12/1/2026
- Proposal Deadline
- 12/16/2026 5:00 PM MST
- Anticipated Interviews
- 1/5/2027 – 1/8/2027
- Anticipated Notice of Intent to Award
- 1/11/2027
- Council approval expected
- February 18, 2027
- Anticipated Contract Start Date
- on or about 4/5/2027 (no later than 5/1/2027)
How to submit
- Method
- Electronic submission
- Instructions
- Submitted in PDF format via BidNet (https://www.bidnetdirect.com/colorado/townofmountainvillage) or to Molly Norton, Business Development; proposals must remain valid for 120 days after the proposal deadline.
Contract details
- Term
- Initial term of three (3) years with two (2) one-year renewal options at the Town's sole discretion.
- Place of performance
- Telluride Conference Center (TCC), 580 Mountain Village Boulevard, Mountain Village, Colorado
- Insurance and bonding
- Commercial General Liability $3,000,000 per occurrence / $3,000,000 aggregate; Workers' Compensation and Employers Liability; Employment Practices Liability $3,000,000; Business Auto $3,000,000; Umbrella or Excess $2,000,000; Comprehensive Crime $1,500,000; Cyber $1,000,000 per occurrence; Business Personal Property. Insurers rated A-VIII or better, deductibles not over $25,000, Town named as additional insured on a primary basis.