About this opportunity
AI summaryHamilton County seeks a vendor to provide a complete, commercially proven parking access and revenue control system across eight riverfront parking locations. The required scope includes portfolio-wide administration, credential reading, transient ticketed or ticketless parking, exit-lane credit and contactless payment, scan-to-pay mobile options, prepaid event integrations, validations, remote lane configuration, customer support capabilities, and secure APIs. Vendors must attend a mandatory pre-proposal site walk to review reversible or event lanes and submit a preliminary lane matrix. Only onshore United States organizations are eligible to bid. Proposals are due by 11:00 AM EST on December 3, 2026, and must be submitted electronically through B2Gnow, by email, or via sealed paper delivered to the Hamilton County Purchasing Department. Questions are due no later than November 23, 2026, following the mandatory pre-bid meeting on November 16, 2026.
Buyer and opportunity details
- Client
- Hamilton County Purchasing
- Solicitation No.
- 086-26
Scope of work
- Furnish, install, configure, test, commission, train, warrant, and support a complete PARCS solution
- Install core lane equipment including entry/exit terminals, barcode/QR readers, and new vehicle-detection loops
- Install one rear-license plate recognition (LPR) camera in every lane integrated in real time
- Provide a two-way IP, POTS, LTE intercom or customer-support solution at every entry and exit station
- Real-time integration with ACE SPACE+ Event Management Platform and designated operator systems
- Support transient ticketed/ticketless parking, scan-to-pay/mobile web, and fee-free exit lane payments
- Perform post-award detailed field surveys, lane-layout drawings, and utility verification
- Provide live role-based training, quick-reference guides, operating manuals, and as-built drawings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lifecycle cost, pricing transparency, and commercial value | 20% |
| Relevant experience, project team, and proposed support approach | 15% |
| Warranty, spare parts, maintenance and support pricing, and software | Not specified |
Minimum qualifications
- Attendance by at least one authorized representative at the mandatory pre-proposal site walk
- PCI DSS compliance with current applicable Attestation of Compliance
- Current SOC 2 Type II, ISO 27001 certification, or comparable independent security assessment for hosted/cloud components
- Ability to provide evidence of current Ohio Workers' Compensation coverage
Documents to include with your response
- Registration form document
- Preliminary lane matrix by parking location
- PCI DSS compliance documentation and Attestation of Compliance
- Network diagram, IP/port/protocol list, bandwidth requirements, and remote-access architecture
- SOC 2 Type II, ISO 27001 certification, or independent security assessment
- Vulnerability and patch-management policy
- Project schedule showing submittals, lead times, installation, testing, and acceptance
- Itemized pricing schedules and required price breakdown
- Single exceptions schedule identifying material exceptions, assumptions, and dependencies
- Certificates of insurance
Key dates
- RFP issued
- November 6, 2026
- Mandatory Pre-Proposal Site Walk
- November 16, 2026 at 10:00 a.m.
- Written questions due
- November 23, 2026, by 12:00 p.m. EST
- Responses/addenda issued
- November 25, 2026, by 4:00 p.m. EST
- Proposals due
- December 3, 2026, by 11:00 AM (EST)
How to submit
- Method
- Electronic via B2Gnow or sealed paper proposals
- Instructions
- Submit electronically through B2Gnow at https://hamiltoncountyohio.gob2g.com/ or deliver sealed paper proposals to the Issuing Officer at Hamilton County Purchasing Department, Room 507, 138 East Court Street, Cincinnati, Ohio 45202. Offerors must email registration form to [email protected].
Contract details
- Place of performance
- Eight riverfront parking locations including Central Riverfront Garage Parking Office, Broadway Lot, and PBS East Garage, Cincinnati, Ohio
- Insurance and bonding
- Workers' Compensation per Ohio laws; Employers' Liability; Commercial General Liability on occurrence basis with products/completed operations for 3 years; Automobile Liability; Technology E&O / Professional Liability; Cyber Liability / Network Security and Privacy Liability; Commercial Crime including Employee Dishonesty; Umbrella/Excess Liability. Hamilton County named Additional Insured on primary and non-contributory basis with waiver of subrogation.