About this opportunity
AI summaryHenderson County Public Schools requires student transportation services for an exceptional children student, covering approximately 220 days per year. The selected contractor must furnish vehicles equipped with internal and external cameras, as well as GPS and telematics software capable of route monitoring and arrival notifications. Only onshore U.S. organizations are eligible to bid. Offerors must submit all questions by November 12, 2026. The buyer will accept only sealed proposals delivered to the Henderson County Public Schools Administration Building until 2:00 PM EST on November 18, 2026, and will reject electronic, email, fax, telephone, or unsealed bids.
Buyer and opportunity details
- Client
- Henderson County Public Schools
- Solicitation No.
- 2027-05
Scope of work
- Transportation services for an Exceptional Children (EC) student
- Provision of drivers to work for the district
- Monthly invoicing reflecting driver name, date worked, and arrival/departure times
- Compliance with ADA and digital accessibility requirements
- Adherence to federal Uniform Guidance and applicable labor standards
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Approach to implementing the total program and required services | Not specified |
| Ability to meet the required specifications and requirements listed in this Request for Proposals | Not specified |
| Qualifications / experience | Not specified |
| Cost | Not specified |
| Completeness and content | Not specified |
Minimum qualifications
- Verification of employee work authorization under E-Verify (N.C.G.S. Article 2 of Chapter 64)
- Criminal background checks performed for all personnel having direct interaction with students
- Appropriate business permits, certificates, and licenses required to carry out the work
- Authorized by the Commissioner of Insurance to do business in North Carolina
- Not debarred, suspended, proposed for debarment, or declared ineligible (2 C.F.R. Part 180 and 2 C.F.R. pt. 3000)
Documents to include with your response
- One signed and dated original proposal
- Offeror representative contact details (name, address, telephone number)
- Subcontractor information (if applicable)
- Detailed Corrective Action Plan (if applicable)
- Complete list of names, job-related duties, and criminal background checks for assigned personnel
- Certificate of Insurance
- Signed Uniform Guidance Required Contract Provisions certification
- Standard Form-LLL, Disclosure Form to Report Lobbying (if applicable for awards exceeding $100,000)
Key dates
- Issue Date
- November 6, 2026
- Questions due
- Noon on (EST) Thursday, November 12, 2026
- Proposals due
- 2:00 PM (EST), Wednesday, November 18, 2026
How to submit
- Method
- Sealed proposals via US Postal Service or hand delivery
- Instructions
- Submit one original signed and dated by an authorized official in a sealed envelope/package indicating firm name, RFP number, and receipt date to Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739, Attention: Joni Huchzermeier/Purchasing Dept. Electronic, fax, telegraph, and phone submissions not accepted.
Contract details
- Term
- Initial term of one year, upon Board approved executed contract
- Place of performance
- Hendersonville, NC
- Insurance and bonding
- Worker's Compensation as required by North Carolina laws and employer's liability; Commercial General Liability on Comprehensive Broad Form occurrence basis of minimum $1,000,000.00 Combined Single Limit; Automobile Liability covering owned, hired, and non-owned vehicles of $150,000.00 bodily injury and property damage, and $150,000.00 uninsured/underinsured motorist; 30 days written notice of cancellation/reduction.
- Funding
- Federal Financial Assistant funding / Uniform Guidance (2 C.F.R. Part 200) / FEMA