About this opportunity
AI summaryThe Chappaqua Central School District seeks proposals from qualified agencies to administer its Universal Pre-Kindergarten Program under Section 3602-e (12) of the New York State Education Law. Eligible applicants must be USA organizations that are appropriately licensed, registered, or authorized by the state Office of Children and Family Services and can perform services offsite at their own office premises. The selected agency will mutually agree with the district on curriculum, maintain specified insurance coverages, and supervise student snacks and lunch. Proposers may submit sealed proposals comprising one original and one copy to the Purchasing Office in Chappaqua, New York, or submit digital proposals by email to [email protected]. All questions are due by December 1, 2026, and final proposals must arrive no later than 12:00 pm on December 4, 2026. An evaluation committee will review conforming proposals based on general field experience, the qualifications of assigned professional staff, and submission of a cost-effective budget.
Buyer and opportunity details
- Client
- Chappaqua Central School District
Scope of work
- Full-day Universal Pre-Kindergarten instructional programming 5 hours per day, 5 days per week, for minimum 180 days
- Screening new entrants under Part 117 Regulations using District-approved tools for giftedness, disabilities, or limited English proficiency
- Implementation of mutually agreed curriculum (currently Creative Curriculum by Teaching Strategies provided by the District)
- Provision of appropriately credentialed UPK teachers holding early childhood/childhood teaching certificates or bachelor degrees in early childhood education
- Provision of an Onsite Education Director holding valid teaching certificate or degree with certification plan
- Supervision of student snacks and lunch in an appropriate setting
- Coordination with outside agencies and District for special education (CPSE) and multilingual learner (MLL) support
- Classroom staffing maintaining a maximum 18 students with one teacher and one teacher assistant
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| General experience in the field | Not specified |
| Experience and qualifications of the professional staff assigned to the Program | Not specified |
| Submission of a cost-effective budget | Not specified |
Minimum qualifications
- Appropriately licensed, registered, or authorized to operate by New York State Office of Children and Family Services (OCFS), if applicable
- UPK teachers credentialed per NYSED requirements with applicable early childhood/childhood teaching certificate or bachelor's degree in early childhood education
- Onsite Education Director with valid early childhood or childhood teaching certificate, or bachelor's degree with plan to obtain certification within five years
- All individuals providing services fully cleared by New York State Education Department background, fingerprinting, and criminal checks
- Sexual harassment policy and annual training meeting NYS Labor Law Section 201-g
Documents to include with your response
- Signed letter of transmittal
- Assurance of ability to provide executed Certificates of Insurance
- Agency Information and Reference Form (Appendix B)
- Background/Fingerprinting/Criminal Check Certification (Appendix C)
- Proposer Warranties and Certification (Appendix D)
- Hold Harmless Agreement (Appendix E)
- Non-Collusive Bidding Certification (Appendix F)
- Certification of Compliance with the Iran Divestment Act (Appendix G)
- Parents Bill of Rights for Data Privacy and Security, and Supplemental Information (Appendix H)
- Completed W-9 Form
Key dates
- Questions due
- December 1, 2026
- Proposals due
- December 4, 2026, by no later than 12:00 pm
- Contract start
- August 15th, 2027
How to submit
- Method
- Sealed envelope proposals or digital proposals via email
- Instructions
- Provide one (1) original and one (1) copy in a sealed envelope to Purchasing Agent, Purchasing Office, Education Center, 66 Roaring Brook Road, Chappaqua, NY 10514 (P.O. Box 21), or submit digital proposals by email to [email protected].
Contract details
- Term
- August 15th, 2027 through June 30, 2028, with an option to renew for four additional one-year periods, plus up to 60 days extension.
- Place of performance
- On-site at Chappaqua Central School District elementary schools and/or off-site at the CBO's facility.
- Insurance and bonding
- Commercial General Liability with sexual misconduct affirmation; Statutory Workers' Compensation (C-105.2 or U-26.3) and NYS Disability (DB-120.1); Umbrella/Excess Insurance of $1 million each Occurrence and Aggregate follow-form over Auto and General Liability; District named as Additional Insured from an A.M. Best A-rated or better New York licensed insurer.
- Funding
- Universal Pre-Kindergarten Grant / NYS Universal Prekindergarten (UPK), SUFDPK, and EPK state funding