About this opportunity
AI summaryThe Board of Cooperative Educational Services, Second Supervisory District of Suffolk County seeks proposals for professional LAN/WAN consulting and audio-visual equipment installation services. Contractors will provide computer network guidance, installation, and implementation for special projects, network modifications, configurations, and infrastructure enhancements for the agency and participating component school districts. Proposals are restricted to onshore USA organizations. Proposers must complete all required forms, including the Cost Proposal Forms and a W-9, and submit the RFP package with all pages intact to the Purchasing Office in Huntington Station, New York. Submissions are due no later than 11:00 AM on December 4, 2026. The agency will award the contract by classification or in total to vendors that meet the required evaluation criteria scores, though it guarantees no minimum or maximum purchases.
Buyer and opportunity details
- Client
- Board of Cooperative Educational Services Second Supervisory District of Suffolk County
- Solicitation No.
- 27/28-03P-E4SI-MB
Scope of work
- Computer network support LAN/WAN consulting, guidance, and special project implementation
- Network modification, configuration, changes, or enhancements to improve or expand infrastructure
- Audio-visual equipment and whiteboard installation services
- Level/Tier 1 through Level 3 network, server, and end user support services
- Project management services (Level 1 and Level 2)
- White-glove unboxing, asset tagging, enrollment, and testing services at respondent warehouse
- Dedicated direct telephone support lines
- Capacity to install at least 50 boards per month
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Computer Network Support LAN / WAN Services experience and/or audio-visual equipment/whiteboard installation experience in BOCES, public school districts, or comparable environments | Not specified |
| Cost | 35% |
Minimum qualifications
- Minimum of three (3) years experience in providing computer network support LAN / WAN services
- Demonstrate the capacity to install at least 50 boards per month
- Ability to begin uninterrupted installation services within two weeks or less of receiving signed purchase order
- Provide five references for completed projects
Documents to include with your response
- General Conditions
- Labor Law 220-I Certification Form
- Specifications
- RFP Form and Cost Proposal Forms
- Reference Form
- Certification Pursuant to GML 103-g Iranian Energy Sector Divestment
- Certification of Sexual Harassment Prevention
- Disclosure Form
- Insurance Certification and Certificate of Insurance
- W-9 Form
Key dates
- Advertisement published in Newsday
- November 6, 2026
- Notice to Proposers published
- NOVEMBER 6, 2026
- Proposals due
- DECEMBER 4, 2026 no later than 11:00 A.M.
How to submit
- Method
- Sealed proposals
- Instructions
- Submit sealed proposals with all pages intact to Purchasing Office, Board of Cooperative Educational Services, Second Supervisory District of Suffolk County, Mailing Address: 507 Deer Park Road, P.O. Box 8007, Huntington Station, NY 11746; Physical Address: 507 Deer Park Ave, Dix Hills, NY 11746. Envelopes must be clearly marked Proposal with the date and time of opening.
Contract details
- Place of performance
- Suffolk County, NY, participating component school districts, and respondent warehouse for staging services
- Insurance and bonding
- Adequate liability insurance; Fidelity and Cyber Crime Insurance including computer fraud and fund transfer fraud; Professional Errors and Omissions Insurance; Umbrella/Excess Insurance; Statutory Workers' Compensation (C-105.2 or U-26.3) and NYS Disability Insurance (DB-120.1) or CE-200 Form exemption.
- Funding
- FEMA