About this opportunity
AI summaryCaesar Rodney School District seeks qualified onshore USA vendors to provide athletic supplies, uniforms, equipment, footwear, and accessories across one high school, four middle schools, seven elementary schools, a countywide program, and an early childhood center. Contractors must supply home and away uniforms compliant with NFHS and DIAA regulations, provide protective gear meeting NOCSAE and ASTM requirements, deliver inspection, installation, and reconditioning services, and support a five-year uniform replenishment cycle. Vendors must submit proposals by December 11, 2026, at 1:00 PM local time. Interested parties must direct all questions to the district contact by November 4, 2026.
Buyer and opportunity details
- Client
- Caesar Rodney School District
- Solicitation No.
- SRS27002-ATHSUPPLY
Scope of work
- Provide middle school and high school home and away athletic uniforms meeting NFHS and DIAA regulations
- Provide additional team apparel including polos, hats, socks, and warm-ups
- Supply athletic equipment, supplies, footwear, accessories, Unified Sports, and physical education items
- Provide installation, inspection, and reconditioning services, including NOCSAE recertification
- Meet District branding requirements and provide digital proofs before producing decorated items
- Provide a dedicated point of contact for orders and inquiries
- Deliver seasonal uniforms and equipment before each season's first official practice, F.O.B. Destination
- Provide guidance and support for a five-year cycle of uniform replenishment and annual volume rebates
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Competitive Pricing | 20 |
| Communicated ability of any one vendor to meet the needs of the district / Total Score | 100 |
Minimum qualifications
- State of Delaware Business License prior to receiving an award
- Insurance meeting State of Delaware minimum criteria
- Submission of company biography including qualifications, experience, and references
- Three business references of similar scope and value
Documents to include with your response
- Attachment 2 – Non-Collusion Statement
- Attachment 3 – Exceptions
- Attachment 4 – Company Profile and Capabilities
- Attachment 5 – Confidentiality and Proprietary Information
- Attachment 6 – Business References
- Attachment 7 – Subcontractor Information Form
- Appendix B1 – Pricing Forms
- Appendix B2 – Category Discount
- Appendix B3 – Product Offering
Key dates
- RFP Availability to Vendors
- November 6, 2026
- Pre-bid meeting
- None Scheduled
- Written Questions Due
- November 13, 2026, at 4:30 p.m. (Local Time)
- Written Answers Due/Posted to Website
- November 20, 2026
- Proposals Due
- December 11, 2026, at 1:00 p.m. (Local Time)
- Contract Award
- Will occur within 90 days of bid opening
How to submit
- Method
- Paper submission with electronic copy on USB memory drive
- Instructions
- Submit 1 paper copy marked Master Copy with original signatures and 1 electronic copy on USB memory drive to Caesar Rodney School District, Attn: Nicole Polite, 7 Front Street, Wyoming, Delaware 19934. Provide a separate electronic pricing file.
Contract details
- Term
- Three (3) years from December 18, 2026 through December 17, 2029, with options to renew for two (2) one (1) year periods, and a month-to-month extension up to three months
- Place of performance
- Wyoming, Delaware and Caesar Rodney School District schools and facilities
- Insurance and bonding
- Insurance meeting State of Delaware minimum criteria; State of Delaware shall not be named as an additional insured on any policy. Bid bond and performance bond requirements are waived.