About this opportunity
AI summaryThe Washington Employment Security Department requires maintenance and repair services for 39 Uninterruptible Power Supply units across its headquarters and statewide support offices. Contractors must deliver onsite maintenance and repair covering batteries, control components, and related systems twenty-four hours per day, seven days per week. Only onshore United States organizations are eligible to bid. Bidders must register in the Washington Electronic Business Solutions system and submit all proposal documents by email to [email protected] by December 11, 2026, at 11:59 p.m. Pacific Time. The pre-bid meeting occurs on November 12, 2026, and all inquiries are due no later than November 16, 2026. The agency screens submissions through an administrative review before an evaluation team scores written materials. Evaluators award up to 100 points for quotes using a proportional formula based on the lowest price and assign averaged points for qualifications.
Buyer and opportunity details
- Client
- Employment Security Department
- Solicitation No.
- 2026-03
Scope of work
- Maintenance and repair services for 39 UPS units encompassing batteries, control system, inverter, chargers, and appurtenant devices
- 24 hours per day, 7 days per week maintenance and repair services
- Two preventative maintenance visits per UPS unit during the duration of the first contract term
- Two routine preventative maintenance visits per unit annually if the contract is extended
- Battery transfer operation testing during at least one preventative maintenance visit
- Seven day, 24-hour repair and restoration service with a toll-free contact number
- Furnishing new OEM parts, materials, labor, and shipping
- 100 percent battery replacement included in price quote
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Appendix B – Quote | 100 points |
| Appendix C – Qualifications Cover Letter | 200 points |
| Appendix D – Past Performance | 300 points |
Minimum qualifications
- Licensed to do business in the State of Washington or provide commitment to become licensed prior to contract execution
- Ability to provide maintenance and repair services for items listed in Appendix B
- Current Electrical Contractors License with the State of Washington, with a minimum EL-07 license
- Personnel performing under contract must possess experience and skills applicable to the work
- Properly registered in the Washington Electronic Business Solutions (WEBS) system
- Registered in the Statewide Vendor Payment system prior to submitting a request for payment
Documents to include with your response
- Appendix A Bidder Profile
- Appendix B Quote
- Appendix C Qualifications Cover Letter
- Appendix D Past Performance
- Appendix E Disclosures and Certifications
- Sample Contract Exceptions (if applicable)
- Document detailing the PM Scope
Key dates
- Date RFQQ Posted to WEBS
- November 6, 2026
- Pre-bid Conference
- November 12, 2026, 9:00 – 9:30 a.m. Pacific Time
- Bidder Written Questions are due
- November 16, 2026 – received by 11:59 p.m. Pacific Time
- Answers are posted to WEBS
- November 20, 2026
- Complaint process ends
- November 25, 2026
- Due Date for Submission of Proposals
- December 11, 2026 – received by 11:59 p.m. Pacific Time
- Administrative Review of Proposals
- December 14-16, 2026
- Proposal Evaluations and Scoring
- December 17-24, 2026
- Notify Apparent Successful Bidder (WEBS)
- December 29, 2026
- Debrief Request Due Date
- January 4, 2027 – received by 5:00 p.m. Pacific Time
How to submit
- Method
- Instructions
- Submit via email to [email protected] with subject line RFQQ 2026-03 - UPS Maintenance – [Your entity’s name]. Each appendix must be attached as a separate, independent file in Word, Excel, or PDF format without zipping.
Contract details
- Place of performance
- Headquarters and support offices of Employment Security Department throughout the State of Washington