About this opportunity
AI summaryBurnet County requests bids to furnish and install audio and visual equipment for its courtrooms. The scope of work requires providing separate, stand-alone systems for each courtroom, including racks and power management in existing AV closets, sound and video control panels for the bailiff and judge, a dedicated output for the court reporter, nine wired gooseneck microphones, four large displays, six additional monitors, and ten ceiling-mounted speakers with amplification. Eligibility is restricted to onshore United States organizations. The county will hold a pre-bid meeting and walkthrough on November 10, 2026, at 3:00 PM and accepts written questions until November 13, 2026, at 12:00 PM. Bidders must submit completed, sealed bid forms, addenda acknowledgments, and required Texas Ethics Commission Form 1295 filings by November 24, 2026, at 10:00 AM. The county will award the contract to the lowest responsible bidder based on factors including purchase price, vendor experience and reputation, total long-term cost, and compliance with bid specifications.
Buyer and opportunity details
- Client
- Burnet County
- Solicitation No.
- 27-4090-01
Scope of work
- Control processor to handle current requests plus some expansion, ideally 16 inputs and 8 outputs
- Sound and video control panel for bailiff and at the bench for the judge
- Dedicated output for the Court Reporter
- 9 wired mics with goosenecks
- 4 large displays for the room
- 6 additional monitors for specific locations
- 10 speakers mounted in the ceiling with appropriate amplification
- Separate, stand-alone systems for each courtroom, including AV closet rack and power management
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Purchase price | Not specified |
| Experience and reputation of the vendor | Not specified |
| Rules relating to historically underutilized businesses | Not specified |
| Total long-term cost to the governmental entity | Not specified |
| Lowest, responsible bidder meeting all requirements | Not specified |
Minimum qualifications
- Experience similar to RFP requirements
- Must be authorized to do business in the State of Texas
- Must attend the mandatory Pre-Bid conference if designated mandatory
Documents to include with your response
- Acknowledgement Form
- Completed and signed Bid Form
- Respondent Affirmation
- Non-Collusion/Anti-Trust Affidavit
- Tax Record and Family Code Requirements
- Vendor Reference Information Sheet
- Certificate of Eligibility
- Texas Ethics Commission Certificate of Interested Parties Form 1295
- House Bill 89 Verification
- Felony Conviction Notification
Key dates
- ITB Issue/Release Date
- October 30, 2026
- On-Site Pre-Bid Meeting
- November 10, 2026 3:00 PM
- Deadline for Questions
- November 13, 2026, 12:00 PM
- BID Due/Open Date
- November 24, 2026, 10:00 AM
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit to Burnet County Purchasing Office, 133 E Jackson, Burnet, Texas 78611 in a properly marked, sealed envelope. One copy of signed bid form required.
Contract details
- Place of performance
- 1701 E. Polk St. Burnet, TX 78611
- Insurance and bonding
- Bid bond 5% of Contract Amount; Payment bond required for contracts over $25,000; Performance bond required (100% of Contract Amount); Certificate of Insurance conforming to Supplemental General Conditions Section 5.3.