About this opportunity
AI summaryThe City of Marble Falls seeks proposals for sound, lighting, concert production, and talent acquisition services for its 2027 Summer Concert Series. The selected vendor will book and negotiate artists, provide professional audio and lighting equipment with qualified crew, coordinate riders and technical advances, and manage stage operations for approximately eight to ten outdoor concerts from June through August 2027. Eligible respondents include qualified onshore US individuals, businesses, and production teams, who may utilize subcontractors or rented equipment. Proposers must submit bids electronically via CivCastUSA by 1:30 PM local time on November 19, 2026. An optional pre-proposal meeting takes place on Microsoft Teams on November 9, 2026, at 1:30 PM, and written questions must be submitted through CivCastUSA by 5:00 PM on November 12, 2026. The buyer evaluates submissions out of 100 points based on price and overall value, production plan, talent acquisition approach, experience and qualifications, and references.
Buyer and opportunity details
- Client
- City of Marble Falls
Scope of work
- Talent acquisition, artist negotiation, booking, and coordination
- Professional sound and lighting equipment and qualified personnel
- Artist technical advance and rider coordination
- Setup, operation, sound checks, and equipment removal
- Stage management, show timelines, and artist load-in/load-out coordination
- Coordination with City staff and other event vendors
- Coordinate and purchase hospitality and incidental expenses required by approved artist riders
- Coordinate with the City and stage provider regarding staging needs and technical requirements
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price and Overall Value | 30 |
| Production Plan and Ability to Meet Required Service Levels | 25 |
| Talent Acquisition Approach and Cost Transparency | 20 |
| Relevant Experience and Qualifications | 15 |
| References and Past Performance | 10 |
Minimum qualifications
- Relevant concert, festival, entertainment, or transferable event experience
- Flown equipment must use appropriately rated, professionally installed rigging
- Enough qualified staff to install, operate, and remove equipment and manage production
Documents to include with your response
- Company or team name, contact information, and background
- Relevant concert, festival, entertainment, or transferable event experience documentation
- Production plan and completed Section 9 information or equivalent description
- Talent-buying approach, fee negotiation, and cost transparency details
- Key personnel and major production partners or subcontractors list
- Three relevant references
- Completed Section 11 pricing
- Exceptions or separately identified alternatives, if applicable
Key dates
- RFP Release
- October 16, 2026
- RFP Released
- Thursday, October 29, 2026
- Optional Pre-Proposal Meeting
- Monday, November 9, 2026 • 1:30 PM
- Written Questions Due
- Thursday, November 12, 2026 • 5:00 PM
- Final Addendum, if needed
- Monday, November 16, 2026
- Proposals Due / Public Opening
- Thursday, November 19, 2026 • 1:30 PM local time
- Evaluation
- November 20–December 4, 2026
- 2027 Concert Season
- June–August 2027
How to submit
- Method
- Electronic proposals through CivCastUSA only
- Instructions
- Submit proposals via CivCastUSA no later than 1:30 PM local time on Thursday, November 19, 2026. Teams is not a proposal submission method.
Contract details
- Term
- 2027 Concert Season (June–August 2027)
- Place of performance
- Johnson Park in Marble Falls, Texas
- Insurance and bonding
- The selected vendor must maintain insurance required by the formal City agreement.