About this opportunity
AI summaryThe City of Marble Falls Parks and Recreation Department seeks proposals from qualified individuals, businesses, and production teams for sound, lighting, concert production, and talent acquisition services. The contractor will support approximately eight to ten concerts for the 2027 Summer Concert Series during June, July, and August 2027 primarily at Johnson Park. Eligible proposers may use owned or rented equipment, subcontractors, and production partners. Proposals require a fixed per-concert production price, a talent acquisition fee percentage, and narrative descriptions of experience, approach, personnel, and production packages. The City evaluates submissions using a 100-point scale covering price and overall value, production plan, talent acquisition approach, relevant experience, and references. The City uses a hypothetical $75,000 artist-fee budget for standardized price comparisons. Proposers must submit bids electronically through CivCastUSA by 1:30 PM local time on November 19, 2026. An optional pre-proposal meeting takes place via Microsoft Teams on November 9, 2026, at 1:30 PM, and written questions must be submitted through CivCastUSA by 5:00 PM on November 12, 2026.
Buyer and opportunity details
- Client
- City of Marble Falls
Scope of work
- Talent acquisition, artist negotiation, booking, and coordination
- Professional sound and lighting equipment and qualified personnel
- Artist technical advance and rider coordination
- Setup, operation, sound checks, and equipment removal
- Stage management, show timelines, and artist load-in/load-out coordination
- Coordination with City staff, portable staging providers, and other event vendors
- Power distribution appropriate to the proposed production system
- Purchasing and coordinating hospitality and incidentals required by approved artist riders
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price and Overall Value | 30 |
| Production Plan and Ability to Meet Required Service Levels | 25 |
| Talent Acquisition Approach and Cost Transparency | 20 |
| Relevant Experience and Qualifications | 15 |
| References and Past Performance | 10 |
Minimum qualifications
- Qualified individuals, businesses, and production teams
- Relevant concert, festival, entertainment, or transferable event experience
- Prior municipal contracting experience and ownership of production equipment are not required
Documents to include with your response
- Company or team name, contact information, and background
- Description of relevant concert, festival, entertainment, or transferable event experience
- Production plan and completed Section 9 information (or equivalent description)
- Talent-buying approach, fee negotiation, and cost transparency description
- Information on key personnel and any major production partners or subcontractors
- Three relevant references
- Completed Section 11 pricing table
- Separately identified cost-saving alternatives, if any
- Exceptions, if any
Key dates
- RFP Release
- October 16, 2026
- RFP Released
- Thursday, October 29, 2026
- Optional Pre-Proposal Meeting
- Monday, November 9, 2026 • 1:30 PM
- Written Questions Due
- Thursday, November 12, 2026 • 5:00 PM
- Final Addendum, if needed
- Monday, November 16, 2026
- Proposals Due / Public Opening
- Thursday, November 19, 2026 • 1:30 PM local time
- Evaluation
- November 20–December 4, 2026
- Interviews, if needed
- To be determined
- City Council Consideration
- To be determined
- 2027 Concert Season
- June–August 2027
How to submit
- Method
- Electronic proposals through CivCastUSA only
- Instructions
- Submit through CivCastUSA no later than 1:30 PM local time on Thursday, November 19, 2026. Proposals should be kept concise.
Contract details
- Term
- June–August 2027 concert season
- Place of performance
- Johnson Park in Marble Falls, Texas
- Insurance and bonding
- The selected vendor must maintain insurance required by the formal City agreement.