About this opportunity
AI summaryThe City of Newburyport and Newburyport Public Schools seek qualified individuals or firms to provide on-call owner's project management services for multiple school capital projects, including the Newburyport High School Career and Technical Education Expansion. The selected consultant will assist in refining project design scopes, schedules, and budgets, coordinate early engineering and technical evaluations, maintain risk and decision logs, and identify the critical path to summer 2027 construction. Eligibility is restricted to onshore vendors within the United States. Sealed qualifications must be submitted to 16C Perry Way, Newburyport, MA 01950, by 11:00 a.m. Eastern Time on December 2, 2026, while written questions are due by noon on November 20, 2026. The District will evaluate respondents based on project management experience, personnel qualifications, and past performance and references without fee proposals included. The contract term is for one year, with District options to extend for two additional one-year periods.
Buyer and opportunity details
- Client
- Newburyport Public Schools
- Solicitation No.
- 27-16
Scope of work
- Review CTE grant, building records, equipment lists, preliminary plans, and draft designer RFQ
- Refine design scope, qualifications, solicitation schedule, and technical evaluation plan
- Coordinate early evaluation of structural, electrical, mechanical, plumbing, fire-protection, accessibility, and equipment connections
- Develop and maintain project schedule, budget, decision log, and risk register
- Identify critical path to summer 2027 construction and June 30, 2028 grant completion deadline
- Provide design and construction phase schedule and budget monitoring and review deliverables
- Support procurement of designers, engineers, surveyors, testing firms, and construction services
- Manage closeout, punch lists, testing, commissioning, record documents, warranties, and grant reporting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Project Management Experience | Not specified |
| Qualifications and experience of proposed Project Director and supporting personnel | Not specified |
| References and Past Performance | Not specified |
Minimum qualifications
- Authorized to perform Owner's Project Management services in Massachusetts
- Relevant public building project experience and demonstrated staffing and financial capacity
- Registration or at least seven years of qualifying experience without registration
- Experience with Massachusetts school construction, occupied buildings, mechanical and electrical systems
Documents to include with your response
- Transmittal letter
- Appendix C - Owner's Project Manager Application Form
- Detailed narrative on project approach, scheduling, cost controls, and coordination
- Supplemental information
- Form B-1: Certification of Good Faith, Non-Collusion and State Tax Compliance
- Form B-2: Certification Statement of Corporate Authority
- Form B-3: Conflict of Interest Statement
- Form B-4: Business Classification
- Form B-5: Non-Debarment and Eligibility Certification
Key dates
- Advertisement and RFQ available
- Wednesday, November 11, 2026
- Questions due
- Friday, November 20, 2026, noon
- Final written addendum, if needed
- Monday, November 23, 2026
- Qualifications due
- Wednesday, December 2, 2026, at 11:00 a.m. Eastern Time
- Evaluation and reference checks
- December 2–7, 2026
- Contract negotiations and anticipated award
- December 7–9, 2026 (target)
- Initial CTE assignment
- After final grant approval and written authorization
How to submit
- Method
- Sealed hard copy and USB flash drive
- Instructions
- Deliver one signed original, five paper copies, and one PDF copy on a USB flash drive in a sealed package to 16C Perry Way, Newburyport, MA 01950. Submissions by email or fax will not be accepted. Do not include fees or rates.
Contract details
- Term
- Initial one-year term, with two optional one-year extensions exercisable at the District's discretion
- Estimated value
- $250,000
- Place of performance
- Newburyport, MA
- Insurance and bonding
- Workers' Compensation as required by Massachusetts law and employer's liability; Commercial General Liability of $1,000,000 each occurrence and $2,000,000 aggregate; Automobile Liability; Excess/Umbrella Liability of $2,000,000 each occurrence and aggregate; Professional Liability (Errors and Omissions) of $1,000,000 per claim. City of Newburyport named as additional insured.
- Funding
- Executive Office of Education Career and Technical Education (CTE) Capital Annex funding