About this opportunity
AI summaryThe Oregon Tourism Commission, doing business as Travel Oregon, requests proposals for digital document remediation services performed offsite. The selected contractor must remediate PDF documents originally created from Word, Excel, PowerPoint, and InDesign to meet WCAG 2.1 Level AA standards, provide accessible alternate versions and text, create 5 to 10 compliant PC templates, develop an internal staff checklist, and deliver one to two asynchronous web-based training sessions. Eligibility is restricted to onshore USA organizations. Offerors may submit proposals digitally by email or online by November 25, 2026, at 2:00 PM PST, and must submit all questions by November 13, 2026. An evaluation committee will score proposals up to 1,000 total points, including qualifications and experience (200 points) and price (200 points), and select the offeror that best meets the qualifications.
Buyer and opportunity details
- Client
- Oregon Tourism Commission, dba Travel Oregon
- Solicitation No.
- 1145-1126RFP
Scope of work
- Remediate PDF documents originally created from Word, Excel, PowerPoint, and InDesign under WCAG 2.1 Level AA
- Provide accessible alternate versions and alternate text for charts, graphs, and complex images
- Remediate approximately 200 simple documents including agendas, minutes, and Word document exports of PDFs
- Deliver 1-2 web-based staff training sessions asynchronously for best practices on authoring accessible documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and Experience | 200 |
| Price | 200 |
Minimum qualifications
- Regularly and practically engaged in providing the services requested and possess ample resources
- Authorized by the State of Oregon to do business, with a current Oregon Secretary of State Business Registry number or stated exemption
- Have a Registered Agent in Oregon for corporations and other business entities
- Provide at least three business references for similar services
Documents to include with your response
- Transmittal Page containing original or certified electronic signature
- Statement of Needs Proposal covering qualifications, experience, methodology, and price
- Proof of certified Taxpayer Identification Number upload confirmation
- Certificate of Insurance for General Liability and Workman's Compensation
- Oregon Secretary of State Business Registry number or exemption statement
- Federal Form W-9
- FORM A - Deliverable and Payment Schedule
- FORM B - Declaration of Compliance with Tax Laws
- FORM C - Anti-Discrimination Certification
- FORM D, FORM E, and FORM F
Key dates
- Issue Date
- November 6, 2026
- Questions / Requests for Clarification Due
- November 13, 2026
- Answers to Questions / Requests for Clarification Issued
- November 18, 2026
- Closing Date / Proposal Due
- November 25, 2026 2:00 PM PST
- Evaluation Period
- November 25 – TBD, 2026
- Award
- Tentatively December 14, 2026
- Deliverable Target Due
- 3/1/2027
How to submit
- Method
- Electronic via Euna OpenBids
- Instructions
- Offerors must submit an electronic copy of their proposal utilizing the e-bidding feature in Euna OpenBids in PDF form unless otherwise noted.
Contract details
- Term
- From the date of award through June 30, 2027
- Insurance and bonding
- Workers' Compensation and Employers' Liability Insurance with limits not less than $500,000; Commercial General Liability Insurance of not less than $1,000,000 per occurrence; Automobile Liability Insurance, Professional Liability Insurance, and Drone Liability Insurance if marked required; Excess/Umbrella Insurance allowed.