What the buyer needs
AI summaryThe City of East Orange seeks proposals for grant consultant services to assist with grants management and help acquire grants across multiple areas. The selected contractor will research and identify potential funding sources, conduct and facilitate grant writing across various city departments, prepare written summaries of grant requirements, advise the city on grant management feasibility, provide administrative oversight, and prepare or review grant reports. Eligibility requires onshore U.S. professional service contractors capable of performing work offsite in compliance with New Jersey public contracting laws, EEO/Affirmative Action rules, and business registration requirements. Contractors must submit proposals electronically via the PlanetBids procurement portal by December 9, 2026, at 11:00 AM, following the question deadline on November 30, 2026, at 11:00 AM. The contract term spans one year. An evaluation team will score proposals to recommend the highest-ranking respondent based on criteria including expertise (25%), experience (25%), and cost.
Scope of work
- Research and identify potential funding sources, public grants, private foundation grants, and corporate sponsorships
- Present grant requirements, criteria, matching fund requirements, reporting requirements, and terms and conditions
- Prepare written summaries of grant reporting requirements, criteria, obligations, matching fund requirements, terms, deadlines, and evaluation criteria
- Advise the City whether the grant amount is equitable to required grant management
- Provide oversight of administrative services necessary to meet grant requirements
- Provide grant writing services based on hourly rates or flat fees
- Submit a cost breakdown covering grant research services, grant writing services, or a total compensation package
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Expertise | 25% |
| Experience | 25% |
| Cost | 25% |
Minimum qualifications
- Compliance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (EEO/Affirmative Action)
- Valid New Jersey Business Registration Certificate pursuant to C57, PL2004
- Demonstrated knowledge of grant opportunities and funding requirements available to municipalities
- Past contract successes providing government agencies with similar services
- Provide a list of three (3) clients for whom similar services have been provided, including dates, cost, and scope
Documents to include with your response
- Proposal Cost/Signature Form
- Business Entity Disclosure Certification
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Insurance Requirement Acknowledgement Form
- Mandatory Equal Employment Opportunity Notice Acknowledgement
- Professional Service Entity Information Form
- Qualification Affidavit
- Submission Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
How to submit
- Method
- Electronic via Procurement Portal
- Instructions
- Submitted electronically via https://vendors.planetbids.com/portal/85923/bo/bo-detail/147212. Only electronic proposals shall be accepted. Proposals must remain firm for sixty (60) days.