What the buyer needs
AI summaryThe buyer seeks a vendor to provide short-term career fair event logistics and operations support services for an upcoming spring career fair. The selected provider will deliver professional event coordination during the final planning stages, on-site event execution, and immediate post-event closeout. Pre-event duties involve reviewing existing plans and refining them into an operational management framework. The contractor must also oversee event setup, venue layouts, booth assignments, teardown, and venue restoration, while Career Services handles strategy, marketing, employer engagement, and budgeting. Eligibility is limited to onshore USA organizations performing work offsite, and the buyer is looking for proposals.
Scope of work
- Professional event coordination during final planning stages, event execution, and post-event closeout
- Operational readiness and event logistics support for the Spring Career Fair
- Collaborative transition into existing event framework developed by Career Services
- On-site event management for employers, students, volunteers, and campus partners
Minimum qualifications
- Qualified event management professionals or firms
- Must register in SmartBuyMSU if awarded the Contract
Documents to include with your response
- Current W-9
- Contract liaison contact information
- Contract signatory name, title, and email address
- Additional contact names and emails for DocuSign contract routing
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submit responses via Montana State University e-procurement system