Living History Exhibition Event Planning and Management Services for Tavares Reunion

The City of Tavares seeks an event producer to organize, plan, promote, and manage the Ten Year Reunion of Rifles, Rails & History, a multi-day living history exhibition scheduled for October 2027 in Florida. The selected vendor will coordinate all exhibition facets, including event planning, historical programming, vendor management, marketing, budgeting, and sponsorship development, while furnishing project plans, site plans, and final event summaries. The city will provide up to $50,000 in funding subject to appropriation, alongside in-kind support services such as the outdoor waterfront venue, restrooms, barricades, electrical service, water, and police and fire services. Eligibility is restricted to onshore United States organizations with experience and qualifications in the solicitation area. Proposers must submit proposals online through the Bonfire e-procurement site or digitally via email, and all questions must be submitted by November 19, 2026. Firm-fixed price proposals will remain valid for 90 days, and Tavares City Council will make the final award approval.