What the buyer needs
AI summaryEcology Action of Santa Cruz seeks a qualified organization or consultant to deliver community engagement, outreach, advisory, and planning support for the Ride Forward Monterey: Community E-Bike Lending Library Project. The contractor will screen 6–10 candidate sites, conduct bilingual outreach and surveys, facilitate advisory group sessions, and prepare 2–4 implementation-ready library plans in priority Monterey County communities. Work will occur offsite under a time-and-materials, cost-reimbursement agreement spanning January 4, 2027, through December 31, 2027. Only onshore U.S. organizations are eligible to apply. Proposers must email one searchable PDF proposal of up to six pages to [email protected] by 5:00 p.m. Pacific Time on December 1, 2026. Ecology Action requires all questions by 5:00 p.m. Pacific Time on November 18, 2026. Evaluators will score responsive, responsible proposals based on relevant experience (25 points) and cost (40 points), subject to a not-to-exceed budget of $46,000.
Scope of work
- Review and refine pipeline of 6-10 candidate sites and assess readiness, need, and feasibility
- Review and refine initial outreach strategy
- Convene and facilitate bilingual Advisory Group meetings through centralized recruitment
- Host three Advisory Group meetings and one community meeting
- Lead deployment of community surveys with Ecology Action
- Identify locations for pop-up engagement including e-bike demo and try-ride days
- Recommend 2-4 priority sites and advise on workforce development and community-based maintenance needs
- Review and provide feedback on draft Mobility Hub Integration Brief, funding materials, and workforce-development text
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Work approach, understanding, availability and ability to meet schedule | 35 |
| Relevant organizational and key-personnel experience | 25 |
| Cost | 40 |
Minimum qualifications
- Must not be suspended, debarred or otherwise ineligible for award
- Maintains or can maintain accounting records that segregate project costs by task
- Must be free from any actual, apparent or potential organizational conflict of interest
Documents to include with your response
- Proposer information and certification
- Approach and capacity (maximum three pages)
- Relevant experience and references (maximum one page)
- Cost proposal (maximum one page)
How to submit
- Method
- Instructions
- Submit one searchable PDF by email to the designated address with subject line Ride Forward Monterey RFP Proposal; maximum length is six pages.