What the buyer needs
AI summaryThe City of Nassau Bay seeks qualifications for grant development, grant administration, and project management services for projects funded through the Flood Mitigation Assistance Grant administered by the Texas Water Development Board. The selected vendor must carry out work offsite to report to local officials on the grant process, prepare required reports and fund reconciliations with the State, prepare payment requests from the City to property owners or contractors, and prepare grant closeout documentation. Eligibility is restricted to onshore United States organizations. Respondents must submit all questions by November 16, 2026. Sealed qualification packets containing one original and one digital copy on a flash drive must be delivered to the City Secretary by 2:00 p.m. on December 2, 2026. The buyer will evaluate proposals based on the vendor's experience, skill, ability, and business standing.
Scope of work
- Assist with homeowner information requests, application data collection, and BCAs for home elevations
- Preparation and submission of applications for grant funding to FMA Grant Projects
- Fully administer all grant aspects according to agreement with TWDB
- Prepare required reports to local officials and the State of Texas
- Prepare requests for payment to property owners or contractors and requests for reimbursement from the State
- Assist the City in evaluating procurement options for qualified contractors and developing homeowner agreements
- Coordinate inspections, structure requirements, and elevation contractor procurement processes
- Provide per parcel project management services, homeowner coordination, and post-elevation deed restriction recordation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm Relevant Experience | 40 |
Minimum qualifications
- Must be a responsible firm or individual with experience in grant administration
- Have adequate financial resources, or the ability to obtain such resources as required
- Be able to comply with the required or proposed delivery schedule
- Have a satisfactory record of performance
- Have a satisfactory record of integrity and business ethics
- Be otherwise qualified and eligible to receive an award
Documents to include with your response
- Proposal document response sections 1 through 7 including proposed cost of services
- Acknowledgement and Certification Regarding Debarment, Suspension and Other Ineligibility
- Contract form completed, signed, and dated
- Affidavit signed and notarized
- Conflict of Interest Questionnaire (Form CIQ)
- Signed and dated Addendum acknowledgment
- Certificate of insurance evidencing required coverage upon selection
How to submit
- Method
- Sealed qualification packets
- Instructions
- Submitted in duplicate: one (1) marked Original and one (1) digital copy on a flash drive. Delivered to City of Nassau Bay, Attn: City Secretary, 1800 Space Park Dr., Suite 200, Nassau Bay, TX 77058.