Write with Gemini 4 Hydrogen — ~40% less drafting time and over 5× fewer fabricated claims.

OpenSolicitation SDSU11102026

Innovate AI Symposium Event Planning, Consulting, Management and Execution Services

Buyer
South Dakota State University
Place of performance
Canopy by Hilton, Sioux Falls, South Dakota
Submission deadline
Nov 25, 2026

Draft your response

Create a free account to draft a response using this RFP and your company documents.

1 proposal a month on Free · No credit card required

Write proposal for this RFP
Team preparing a proposal together
0 of 5 free RFP views today

What the buyer needs

AI summary

South Dakota State University requests proposals for event planning, consulting, management, and execution services for the Innovate AI Symposium scheduled for April 1, 2027. The selected contractor will deliver comprehensive event support, including website and brand development, an event management system or mobile application, vendor management, advertising, printing, signage, event technology, and audio/visual production. Eligibility is limited to onshore United States organizations performing work offsite. Offerors must submit their questions no later than November 16, 2026. Final proposals are due by November 24, 2026, at 1:00 PM Central Time.

Scope of work

  • Website and brand development aligning with SDSU brand standards and guidelines
  • User friendly and accessible event management system and mobile app
  • Audio/visual service to accommodate and support presentations and content
  • Pre-event printing using SDSU brand standards and guidelines
  • Day-of event printing using SDSU brand standards and guidelines
  • Social media advertising consistent with SDSU guidelines and ADA accessibility
  • Signage, name badges, rentals, and guest check-in materials
  • Décor themed to SDSU brand guidelines and event swag

How proposals are evaluated

CriterionWeight / scoring
Specialized expertise, capabilities, and technical competenceNot specified
Resources available to perform the work within specified time limitsNot specified
Record of past performanceNot specified
Availability to the project localeNot specified
Familiarity with the project localeNot specified
Proposed project management techniquesNot specified
Ability and proven history in handling special project constraintsNot specified

Minimum qualifications

  • Must not be in arrears upon any obligations to SDSU or the State of South Dakota
  • Must not be debarred, suspended, proposed for debarment, or voluntarily excluded by any Federal department or agency
  • Must not be owned or controlled by a foreign national, parent entity, or government from China, Iran, North Korea, Russia, Cuba, or Venezuela
  • Must certify non-boycott of Israel for contracts of $100,000 or more if employing five or more employees
  • Must provide information for at least three previous and current similar contracts

Documents to include with your response

  • State Request for Proposal form completed and signed
  • One-to-two-page Executive Summary
  • Detailed Response narrative including understanding, ability, approach, and resources
  • Point-by-point response to each requirement in the RFP
  • Cost Proposal detailing pricing schedule items
  • Information and references for at least three similar service contracts
  • Identification of any material software or third-party providers
  • Detailed qualifications and experience of proposed personnel

How to submit

Method
email
Instructions
Email complete document in Word or PDF format to Karen Bravek, SDSU Purchasing Manager. The email subject line must strictly state REQUEST FOR PROPOSAL #SDSU11102026 Opening 11-24-2026. Proposals should be page numbered with an index or table of contents.
Write proposal for this RFP