What the buyer needs
AI summaryColumbus City Schools seeks proposals from qualified vendors to provide reliable, high-quality uniform rental services, including weekly cleaning and replacement uniforms. Vendors must have a local office, provide garment samples with sizing options on December 22, 2026, and deliver onsite uniform quantities including work shirts, polos, T-shirts, and pants bearing the CCS Buildings and Grounds logo. Only onshore U.S. organizations are eligible to bid. Interested vendors must submit questions by December 3, 2026, and attend a pre-bid meeting on November 30, 2026. The district will award a three-year contract based on best value, evaluating proposals across service delivery, experience, price, and presentation phases, with pricing submitted through Public Purchase.
Scope of work
- Uniform rental services for Buildings and Grounds (2 locations) and Fleet Services (4 locations)
- Clean up to five uniforms per week per listed employee, including pants or shorts
- Issue all new uniforms, including replacements for size changes or normal wear and tear
- Provide front name tags on shirts with department name, CCS logo, and employee name
- Deliver garments per agreed-upon delivery schedules for each year of the contract
- Respond to customer concerns or issues within twenty-four hours of notification
- Assign an account representative to attend quarterly vendor meetings
- Provide a rent-to-own garment option as a value-add consideration
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Service Delivery Plan, Experience, Qualifications, Value Add Considerations & Personnel | 40 |
| Samples, Product Quality | 10 |
| LEDE (Local Economically Disadvantaged Enterprise) Participation | 20 |
| Price | 30 |
Minimum qualifications
- Proof of sufficient clothing options, responsive personnel, and validated experience
- Local office to limit downtime in the event of inclement weather or unforeseen circumstances
- Registration as a business in the State of Ohio
Documents to include with your response
- Completed and electronically filled solicitation document
- Signed and dated cover page (Page 1)
- Signed and dated LEDE sections (or Good Faith Efforts section)
- Pricing spreadsheet
- Uniform samples with listing of products, sizing, and garment options
- Three references for similar services provided in the past three years
- Vendor information responses regarding implementation plan, experience, and personnel
How to submit
- Method
- Electronic via Public Purchase
- Instructions
- Upload completed solicitation form and pricing spreadsheet into Public Purchase; no modifications, cover letters, tabs, or unrequested documents; no fax or email.