What the buyer needs
AI summaryThe Housing Authority of the Borough of Carteret seeks proposals from qualified accounting firms to serve as the Authority's accountant. The selected accountant will deliver monthly, annual, and other accounting services for the period commencing January 1, 2027, and terminating December 31, 2027. Eligible applicants must be Certified Public Accountants licensed in the State of New Jersey and must not be under sanction from HUD. Submissions require a completed agreement, an accompanying letter detailing firm qualifications and HUD experience, a copy of the firm's New Jersey Business Registration Certificate, and mandatory statutory disclosures. The buyer ranks proposals using quality and merit factors, including capability and capacity to accomplish work within a required timeframe, along with price valued at 20 points. Interested parties must submit their proposals to the Housing Authority office at 96 Roosevelt Avenue, Carteret, New Jersey 07008, prior to 12:30 pm on Wednesday, December 2, 2026. Applicants may contact Michelle McFadden, Bookkeeper, by phone to request the detailed solicitation packet or ask questions.
Scope of work
- Review all cash disbursements posted by the bookkeeper
- Post all accounts to the general ledger and prepare journal vouchers
- Prepare monthly project-based financial statements and actual-to-budget reports for the Board
- Counsel Board and staff on investments and prepare monthly bank reconciliations
- Prepare project-based operating budgets including salary calculations and fringe benefits
- Perform accounting in compliance with HUD Asset Management and Project-based Accounting Requirements
- Assist with the financial conversion of remaining Public Housing to the RAD Project Based Voucher Program
- Prepare Section 8 program reports, requisitions, analysis, detailed accounting, and CFP annual summaries
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrates experience and competence in this type of work | 20 points |
| Familiarity with the Carteret Housing Authority's programs in specific and HUD rules and regulations in general | 25 points |
| Capability and capacity to accomplish work within a required time period | 15 points |
| Geographic location of the firm relative to the proximity to the Housing Authority | 10 points |
| Firm's equal opportunity policy | 10 points |
| Price | 20 points |
Minimum qualifications
- Certified Public Accountant (CPA) licensed in the State of New Jersey
- Must not be under sanction from HUD
- Significant experience in representing New Jersey public entities and Housing Authorities
- At least three (3) references with knowledge of representation of a public entity
Documents to include with your response
- Completed agreement for accounting services
- Letter of firm's qualification and HUD experience
- Hourly rate, breakdown of billing method, and total cost
- New Jersey Business Registration Certificate
- Completed Non-Collusion form/affidavit
- Completed Affirmative Action form/certification
- Completed Americans with Disabilities form
- Acknowledgment of Receipt of Addenda
- Statement of Ownership / Stockholder Disclosure
- Disclosure of Investment Activities in Iran Certification
How to submit
- Method
- Sealed hard copy by hand delivery or mail; emailed proposals not accepted
- Instructions
- Submitted in a sealed envelope marked 'SEALED RFP' with contract title 'Accountant Services for 2027' addressed to Carteret Housing Authority, Attn: Eric F. M. Chubenko, Executive Director, 96 Roosevelt Avenue, Carteret, NJ 07008. Exactly two (2) original paper copies required.