What the buyer needs
AI summaryThe Oregon Department of Land Conservation and Development seeks a contractor to deliver Oregon land use hearings officer services offsite from the vendor's office premises. The selected vendor must handle case management and preliminary proceedings, establish schedules and protocols, conduct pre-hearing and status conferences, and evaluate testimony and documentary evidence while maintaining the hearing record. Eligibility is restricted to onshore United States organizations. An Evaluation Committee will evaluate offers based on scored criteria, references, and price, with the Single Point of Contact ranking offerors by total final average scores. Interested offerors must submit all questions by November 24, 2026, and the procurement lists an opening date of November 18, 2026.
Scope of work
- Review petitions, pleadings, motions, exhibits, agency records, and staff reports
- Confer and coordinate with Agency staff regarding procedural requirements and logistics
- Review and provide input regarding notices prepared by the Agency
- Evaluate and make determinations concerning procedural matters and motions
- Conduct contested case hearings and other proceedings required under ORS Chapter 197
- Conduct hearings through remote, hybrid, or in-person formats as required
- Receive, consider, and evaluate oral testimony and documentary evidence
- Prepare draft proposed orders and findings for Agency proceedings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Evaluation Item 1: Relevant Experience and Qualifications | 40 |
| Evaluation Item 2: Knowledge of Oregon Land Use and Administrative Law | 35 |
| Evaluation Item 3: Project Approach | 15 |
| COST POINTS POSSIBLE (Cost Proposal) | 10 |
Minimum qualifications
- Experience conducting administrative hearings, contested case proceedings, quasi-judicial, or judicial proceedings
- Experience interpreting and applying statutes, administrative rules, and case law
- Experience preparing written findings, recommendations, proposed orders, or final decisions
- Experience involving land use decision-making or local government land use planning
- Experience working with public bodies, state agencies, local governments, or special districts
- Relevant experience with proceedings before LCDC, Land Use Board of Appeals, or appellate courts
- Duly authorized by State of Oregon to transact business and have Registered Agent before contract execution
- Disclose any actual, potential, or perceived conflicts of interest
Documents to include with your response
- Offer description addressing requirements
- Separate Cost Proposal with fully loaded hourly rate
- Attachment C – Proposer Information and Certification Sheet
- Attachment D – Reference Check Form (two copies)
- Attachment G – Responsibility Inquiry
- Attachment B – Disclosure Exemption Affidavit (if applicable)
- Fully redacted version of Offer (if applicable)
- Attachment F – COBID Certification / Outreach Plan (if applicable)
How to submit
- Method
- OregonBuys Electronic Response
- Instructions
- Submit one electronic copy through OregonBuys in Adobe Acrobat (pdf) or Microsoft formats. Cost sheet must be submitted as a separate electronic file.