What the buyer needs
AI summaryThe International Rescue Committee UK requires an onshore UK organization to provide offsite offline media services, managing press advertising and inserts for a two-year contract. The selected vendor will develop a recommended offline media plan for FY27, recommend publications, negotiate rates, track delivery, coordinate campaign handovers, and manage activity within an indicative budget of £147,000 (£115,000 for inserts and £32,000 for press). Interested bidders must submit Appendix B (Intent to Bid) by 18 November 2026, direct all questions by 27 November 2026, and email full proposals inclusive of VAT in GBP to [email protected] by 18 December 2026. The buyer will evaluate bids based on preliminary eligibility, technical compliance including experience and budget management, and financial value for money.
Scope of work
- Develop a recommended offline media plan for FY27 covering press and inserts
- Recommend titles, insert programmes, and publications based on audience fit, CPM, historical response, and ROI
- Demonstrate understanding of the IRC audience
- Negotiate rates, positions, and added value with publishers and insert distributors, passing savings to IRC UK
- Book and manage all activity, including deadlines, material requirements, and insertion orders
- Track delivery, ensure ads and inserts run as booked, and secure make-goods where needed
- Analyze post-campaign results including cost, response, and CPA, providing actionable recommendations
- Manage a smooth handover from the current provider for seamless bookings from 1 February 2027
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Financial proposal | Not specified |
| Experience | Not specified |
| Understanding of ToR | Not specified |
| Budget management | Not specified |
Minimum qualifications
- Legal capacity to comply with all applicable government legal regulations to operate in the United Kingdom
- In continuous business of supplying similar services for the last one (1) year
- Not included in the IRC global Ineligibility list or currently suspended from doing business with IRC globally
- At least two references from similar sized and scale clients
Documents to include with your response
- Technical proposal with detailed description demonstrating ability to meet deliverables and commentary on specifications
- Signed financial proposal pages
- Appendix B: Intent to Bid
- Appendix C: Acknowledgment
- Appendix D: Supplier Information Form
- Appendix E: IRC Conflict of Interest and Supplier Code of Conduct
- Company Registration documentation
- Tax ID documentation
- At least two references
How to submit
- Method
- Instructions
- Submit technical and financial proposals via email to [email protected].