What the buyer needs
AI summaryThe Early Learning Coalition of Flagler and Volusia Counties, Inc. (ELCFV) seeks a vendor to provide child care provider business support services in Flagler and Volusia Counties. The Coalition requires practical, flexible services to strengthen providers' business operations, financial sustainability, enrollment, capacity, staffing, and resource planning through professional guidance, training, and individualized support. Only onshore United States organizations are eligible to bid, and work will be performed offsite. Written inquiries are due by November 13, 2026, at 3:00 PM EST, and sealed proposals must be received by November 30, 2026, at 3:00 PM EST, either electronically or by mail with one original and three photocopies. ELCFV's Vendor Selection Committee will evaluate proposals based on expertise, experience, and availability of resources. The Coalition may select multiple bids, and an intent to award will be issued no later than December 4, 2026.
Scope of work
- Training, consultation, and assessments on business planning, budgeting, financial management, and cash-flow planning.
- Assessments of local market conditions, enrollment demand, competitive factors, and capacity utilization.
- Enrollment planning, family outreach, marketing strategies, community engagement, and inquiry management.
- Guidance on operational practices, staffing, labor costs, leadership, and classroom capacity.
- Workshops, group training, individualized consultation, mentoring, coaching, and technical assistance.
- Developing business improvement plans, establishing goals, supporting implementation, and reviewing progress.
- Providing educational materials, assessment tools, worksheets, templates, and dashboards.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Quality and flexibility of proposed approach? | 25 |
| Does the proposed solutions(s) meet the needs of the Coalition? | 15 |
| Is the proposal submitted clear and concise? | 10 |
| Is the proposal responsive to the scope of work? | 20 |
| Relevant experience and qualifications | 10 |
| Is the estimate/cost the best value for the Coalition? | 20 |
Minimum qualifications
- Not presently debarred, suspended, or declared ineligible by any Federal, State, or local governmental department or agency.
- Compliance with federal and state laws, including Equal Employment Opportunity, Copeland Anti-Kickback Act, and Clean Air Act.
Documents to include with your response
- Proposal Cover Page
- Proposal Abstract and Statement of Work
- Exhibit A: Statement of Work
- Exhibit B: Statement of No Involvement and Authorization
- Exhibit C: Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Public Entity Crimes
- Exhibit D: Certification Regarding Debarment, Suspension, and Other Responsibility Matters
- Exhibit E: Conflict of Interest Statement
How to submit
- Method
- Email or sealed hard copy by mail or delivery
- Instructions
- Submit electronically to the Purchasing Coordinator or mail one manually signed original and three photocopies in a sealed envelope bearing RFP#2026-04QI and the organization name and address to 125 Executive Circle, Daytona Beach, FL 32114.