What the buyer needs
AI summaryThe Kitsap Regional Library Board of Trustees seeks proposals for nationwide executive search services to recruit its next Executive Director. The selected consultant will handle data gathering, recruitment planning, advertising, candidate identification, reference checks, background investigations, final selection assistance, and contract negotiation. Only onshore organizations in the United States are eligible to bid, and work will be performed both onsite and offsite. Questions must be submitted by email to [email protected] with "Executive Search" in the subject line no later than 12:00 noon on November 16, 2026, and completed proposals are due by email by 12:00 noon on November 20, 2026. The Library District will evaluate proposals based on firm and key personnel qualifications, proposed scope of work, cost appropriateness, and other relevant factors. Contract award is anticipated by the end of 2026 for a fixed fee plus authorized reimbursable expenses, with proposals remaining valid for 90 days.
Scope of work
- Meet with the Board and interview key stakeholders to gather data and plan the selection process
- Develop a Board-approved recruiting plan and conduct personal outreach recruiting
- Develop, produce, and distribute job announcements and advertisements locally and nationally
- Maintain an open recruitment process, respond to inquiries, and record applications in a database
- Evaluate candidates, verify credentials, and recommend superior candidates with evaluation profiles
- Conduct reference checks and in-depth background investigations on finalists
- Assist the Board in developing interview questions, interviewing, and evaluating final candidates
- Serve as good faith negotiator between the Board and the final candidate
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualification and experience of the firm | Not specified |
| Qualification and experience of key personnel assigned to the project | Not specified |
| Proposed approach that reflects understanding of our needs and the overall quality of the proposal | Not specified |
| A record of timeliness in completion of tasks as confirmed by references | Not specified |
| Cost appropriateness and values of any additional suggestions, modifications and improvement to the Scope of Work | Not specified |
Minimum qualifications
- Proven ability to conduct nationwide recruiting
- Prior experience in the public service area in general and the library field in particular
Documents to include with your response
- Qualifications and experience of firm and key personnel
- Proposal for completing Scope of Work and proposed recruiting plan
- Estimated costs breakdown per task and reimbursable expenses
- Timeline for completion of tasks
- Three references for peer-level searches in the library executive area
- Statement of company name, business address, and business telephone
- Statement of 90-day proposal validity and non-collusion
How to submit
- Method
- Instructions
- Completed proposals must be submitted through email to the Director of Human Resources and remain valid for no less than ninety (90) days from the due date.