What the buyer needs
AI summarySurry County Public Schools, as fiscal agent for the Tidewater Educator Workforce and Leadership Initiative, seeks a vendor to provide video coaching and analytics services. The platform must support low-bandwidth and offline lesson recording, time-stamped feedback, custom observation rubrics, toggleable AI-supported analysis, a searchable resource library, school-hours help desk support, and quarterly Project Director meetings. Only onshore United States organizations are eligible to bid, and all questions must be submitted no later than November 19, 2026. Proposals are due December 2, 2026, at 5:00 p.m. ET by email to [email protected] as separate technical and cost PDF attachments, or in hard copy to 45 School Street, Surry, VA 23883. An evaluation committee will score qualified proposals—considering criteria such as experience, references, and five-year cost and value—and may conduct interviews or live demonstrations. The contract period is one year, and the budget will not exceed $35,000 per year based on 674 potential teacher accounts in Year 1.
Scope of work
- Hosted video capture and coaching platform with offline recording
- Time-stamped comments, tags, and custom Danielson Framework observation rubrics
- AI-supported lesson video or transcript analysis with toggleable controls
- Analytics dashboard aligned to Virginia SOL and Danielson Framework
- Searchable resource library and TEWLI Implementation Documentation Archive
- Platform setup and configuration within 30 days of contract start
- Live and recorded user training and administrator training
- Help desk support during school hours and quarterly review meetings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Platform features: strength of video coaching, Danielson rubric scoring, analytics, AI features, and the documentation archive | 30 points |
| Data privacy and security | 15 points |
| Implementation, training, and support | 20 points |
| Experience and references | 10 points |
| Cost: total five-year cost and value | 25 points |
Minimum qualifications
- Proposed platform meets every required feature in the Scope of Services
- Platform in use today by at least three U.S. K-12 school divisions or educator preparation programs
- Vendor will sign the Virginia Student Data Privacy Agreement
- Can provide a current SOC 2 Type II report or equal
- Active registration in SAM.gov with no exclusion under 2 CFR Part 180
Documents to include with your response
- Signed cover letter or proposal signature/offeror information statement
- Signed acknowledgment of issued addenda
- Separate cost proposal using Cost Proposal table
- Feature-by-feature checklist
- SAM.gov registration evidence showing UEI and active status
- Signed certification regarding debarment, suspension, and other responsibility matters
- Signed certification regarding lobbying and Standard Form LLL, if applicable
- Signed disclosure of actual or potential conflicts of interest
- Signed ethics in public contracting and noncollusion certification
- Form W-9 and State Corporation Commission ID or exemption statement
How to submit
- Method
- Email (PDF) or mail/hand delivery (paper and USB)
- Instructions
- Submit one signed PDF via email (technical and cost proposals as separate attachments) or one signed original, three paper copies, and one USB drive to Dr. Joanne Jones, Project Manager, Surry County Public Schools, P.O. Box 317, 45 School Street, Surry, VA 23883. Technical proposal limit: 25 pages.