What the buyer needs
AI summaryWorkforce Board Lehigh Valley seeks contractors to provide school coordination and student preparation services, employer services and venue coordination, or both for its fourth annual Lehigh Valley High School Seniors Only Job Fair on April 29, 2027. The scope includes engaging all seventeen school districts and at least fifty-five employers, delivering in-person Job Fair 101 workshops, providing full-day event staffing, and submitting post-event reports. Eligible proposers must be onshore United States organizations with at least three years of relevant experience in workforce development, education, human resources, career services, or event coordination. Interested entities must email questions to [email protected] by November 13, 2026, at 3:00 PM, and submit quotes in both Microsoft Word and PDF formats by November 20, 2026, at 3:00 PM. Workforce Board Lehigh Valley will evaluate quotes based on proposal strength, experience, and capability, and reserves the right to award options to separate contractors. The contract runs from January 1, 2027, through April 30, 2027, with a total budget of up to $15,500.00.
Scope of work
- Develop and facilitate in-person Job Fair 101 workshops for 17 school districts
- Develop student preparation guides, checklists, presentation materials, and digital resources
- Provide event day student support and final attendance and outcome report
- Recruit and register at least 55 employers offering entry-level positions
- Recruit and register specified community colleges and career and technical schools
- Design and create electronic and print event program and table map
- Coordinate venue logistics, signage, parking, security, video footage, and raffle prizes
- Provide event day staffing, venue walkthrough, and post-event employer feedback surveys
Minimum qualifications
- Experience in workforce development, education, human resources, career services, event planning, or employer engagement
- Minimum three (3) years of relevant experience
- Experience collaborating with schools, employers, or community organizations
- Ability to identify a single lead individual responsible for project delivery
- Ability to work and travel throughout Lehigh and Northampton Counties
- Licensed or registered to conduct business in Pennsylvania for at least two (2) years
Documents to include with your response
- RFQ Application Cover Page
- Cover Letter/Transmittal Letter
- Organizational Overview
- Relevant Experience
- Resume of Lead Individual
- Description of Proposed Approach
- Project Timeline
- Cost Proposal with hourly rate, estimated hours, total cost, and narrative budget justification
- Three (3) business references (if not contracted with WBLV in past two years)
- Organizational Chart (if applicable)
How to submit
- Method
- Instructions
- Submit via email in both Microsoft Word and PDF formats to [email protected] with the required subject line. Hard copy responses will not be accepted.