What the buyer needs
AI summaryThe City of Beatrice, Nebraska, in partnership with the Gage Development Coalition, seeks a qualified consultant to conduct a feasibility study for a proposed field house project. The selected firm will evaluate facility components, site opportunities and constraints, preliminary cost estimates, and implementation considerations to support informed decision-making. Qualified firms with extensive experience in comprehensive plans and indoor sports or recreation facilities may submit proposals, with work performed offsite. Written questions are due to the City Administrator by December 4, 2026, at 5:00 p.m. CST. Applicants must submit five paper copies and one flash drive in a sealed, labeled envelope to 400 Ella Street, Beatrice, NE 68310, by December 18, 2026, at 10:00 a.m. CST. The City will evaluate proposals based on firm and staff qualifications, relevant experience, project understanding, stakeholder engagement, cost, timeline, and references.
Scope of work
- Review available background documents, previous planning materials, site data, and utility information
- Meet with project partners, user groups, and stakeholders to confirm goals and constraints
- Evaluate proposed sites for visibility, access, circulation, parking, utilities, and drainage
- Assess potential demand and functional need for recreation, sports, and community uses
- Develop facility program component recommendations and conceptual layout options
- Develop order-of-magnitude cost estimates, budget scenarios, and phasing opportunities
- Identify major code, accessibility, permitting, infrastructure, operational, and maintenance considerations
- Prepare draft and final feasibility study reports and present findings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of the firm and assigned personnel | 20 points |
| Relevant experience with feasibility studies and comparable field house, indoor sports, recreation, or community facility projects | 20 points |
| Project understanding and methodology | 20 points |
| Stakeholder engagement and coordination plan | 10 points |
| Cost proposal | 10 points |
| Proposed timeline and demonstrated capacity to perform the work | 10 points |
| References, proposal quality, and overall responsiveness | 10 points |
Minimum qualifications
- Extensive experience in the development of comprehensive plans and feasibility studies
- Experience with indoor sports and recreation facilities, public-sector coordination, and stakeholder engagement
- Active registration in the System for Award Management (SAM.gov) and not debarred
- No pending litigation against the City of Beatrice
- Valid email address for procurement communications
Documents to include with your response
- Section 1 – General Information
- Section 2 – Qualifications and Experience of the Consultant Firm(s) with at least three (3) references
- Section 3 – Qualifications and Experience of Key Staff
- Proposed timeline for completion of the scope of work
- Section 7 – Proposed Fee
- Consultant's Terms and Conditions
How to submit
- Method
- Sealed hard copy and USB flash drive
- Instructions
- Submit five (5) copies on 8.5 x 11 paper and one (1) flash drive to City of Beatrice, 400 Ella Street, Beatrice, NE 68310. Mark envelope 'RFP – Fieldhouse Feasibility Study'. Maximum 20 single-sided pages, 1-inch margins, Calibri 12-point font.