What the buyer needs
AI summaryThe City of Lee's Summit seeks a qualified, licensed supplier to conduct a comprehensive review and modernization of its procurement policy, processes, and organizational structure. The selected contractor will document the current procurement lifecycle from need identification through closeout, recommend an operating model, develop updated policies and procedures, and provide citywide training for offsite-managed implementation. Only onshore organizations based in the United States are eligible to bid. Suppliers must submit inquiries to the procurement officer by noon local time on November 17, 2027, and submit proposals digitally via email or online by 3:00 PM local time on November 25, 2026. If the City cannot select a supplier based solely on written proposals, it will announce a shortlist during the week of December 1, 2026, and conduct oral interviews the week of December 7, 2026. The City targets a City Council award and agreement start date in January 2027.
Scope of work
- Comprehensive assessment of existing procurement processes, practices, and organizational structure
- Stakeholder engagement via interviews, workshops, or surveys
- Evaluation of ERP and other procurement technology use
- Procurement Best-Practice and Gap Analysis comparing to NIGP, GFOA, and Missouri requirements
- Procurement operating model evaluation and recommendation
- Updated procurement policies and procedures distinguishing policy from operational steps
- Supporting tools including templates, checklists, decision trees, process maps, and quick-reference materials
- Citywide training tailored to employee groups with practical examples
Minimum qualifications
- Qualified, licensed Suppliers
- Meet minimum required skill, experience, or requirements to perform the Services
- Demonstrate financial stability
- No past record of failing to fully perform or fulfill contractual obligations
- Valid registration with the Missouri Secretary of State (if applicable) before agreement issuance
- Current City of Lee's Summit Business License before agreement issuance
Documents to include with your response
- Signed Proposal by a person authorized to bind the Supplier
- Signed Supplier Information Form
- FORM 1 - Project Approach Narrative
- FORM 2 - Supplier Profile
- FORM 3 - Key Outside Consultants/Subcontractors, if applicable
- FORM 4 - Experience/References
- FORM 5 - Resumes of Key Personnel and Certifications (if any)
- FORM 6 - Fee Schedule and Price Form
- Signed Acknowledgment page confirming receipt of any Addendum(s)
- Proposed project schedule
How to submit
- Method
- Electronic via www.PublicPurchase.com or sealed hard copy
- Instructions
- Submit electronically via www.PublicPurchase.com or sealed hard copy to Procurement and Contract Services, City of Lee's Summit City Hall, 220 Southeast Green St., Lee's Summit, MO 64063 (or 1st Floor, North End, Cashier/Treasury Counter). Mark envelope with RFP number, title, Procurement Officer's name, and return address. E-mail proposals will not be considered.