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OpenSolicitation 1026-L-100

Administrative Adjudication and Code Violation Hearing Officer Services

Buyer
City of Rockford, Illinois
Place of performance
Rockford, Illinois
Submission deadline
Dec 3, 2026

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What the buyer needs

AI summary

The government authority in Rockford, Illinois, seeks a vendor to provide code violation hearing officer services. The selected hearing officer will conduct onsite administrative adjudication of General Ordinance, Building, Zoning, Sanitation, Parking, and Towing Code violations pursuant to City ordinances. Only USA-based organizations are eligible to bid on this one-year contract. Applicants may submit proposals digitally via email or online, and they must submit all questions no later than November 19, 2026.

Scope of work

  • Conduct hearings on Code violations pursuant to City ordinances
  • Work with City staff to prepare for and adjudicate administrative hearings
  • Conduct weekly initial arraignments requiring approximately 3 hours per week
  • Conduct scheduled hearings requiring approximately 6 hours collectively
  • Obtain Legal Director approval for all additional work
  • Submit detailed monthly invoices by amount of time spent

How proposals are evaluated

CriterionWeight / scoring
Individual’s aptitude and experience working with City of Rockford Code-related matters30 Points
Individual’s professionalism and experience in working with the public and in an administrative hearing setting25 Points
Individual’s professionalism based on references and other relevant information25 Points
Cost of services20 Points

Minimum qualifications

  • Attorney licensed to practice law in Illinois
  • Familiar with City of Rockford Code-related matters
  • Evidence of necessary experience to perform the work satisfactorily
  • Written sexual harassment policy in accordance with 775 ILCS 5/2-105

Documents to include with your response

  • City of Rockford Equal Employment Opportunity Certifications
  • City of Rockford Subcontractor Utilization Form
  • City of Rockford Vendor Workforce Data Form
  • City of Rockford Subcontractor Workforce Data Form
  • Acknowledgement of Stormwater Management Ordinance
  • Acknowledgement of Addendum
  • W-9 Form
  • Bid Form
  • Cover Letter
  • Resumes of key staff and proposed attorneys

How to submit

Method
Hard copy and digital copy
Instructions
Submit one (1) hard copy and one (1) identical digital copy of the entire proposal; do not use staples to bind bid responses.
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