What the buyer needs
AI summaryThe Illinois Student Assistance Commission seeks quotes from onshore vendors for conference venue and catering services for its 2027 Education Matters Conference on July 15, 2027. The agency requires a venue within 25 miles of Tinley Park, Illinois, to accommodate up to 600 attendees with a main ballroom, ten breakout rooms, an exhibit space, a registration area, audiovisual equipment, complimentary parking, and buffet breakfast and lunch. Sub-contracting and third-party vendors are not permitted, and the venue must provide all catering, food service, and cleanup. Vendors must submit quotes digitally through BidBuy by November 19, 2026, at 12:00 pm, including the completed pricing table and the attached solicitation document. Quoted prices must remain valid for 30 days from submission, and the agency will not accept price increases. The Illinois Student Assistance Commission reserves the right to award the contract based on the lowest price by item, group of items, or total, or to reject any offer.
Scope of work
- One main ballroom for plenary sessions and sit-down meals for up to 600 people
- Ten separate breakout session rooms seating 75 people each theater style
- One open exhibit room approximately 16,000 square feet with up to 10 high-top tables
- One initial entry room for registration and sign-in with 4 long tables
- Audiovisual equipment including 14 projectors, 14 screens, 15 microphones, 11 podiums, and 14 power strips
- Complimentary Wi-Fi access with guest sign-in capability for attendees
- Buffet breakfast and lunch catering with vegan, vegetarian, and gluten-free options
- Complimentary parking for 600 attendees
Minimum qualifications
- Conference center must be located within 25 miles from Tinley Park, Illinois
- No sub-contracting or third-party vendors allowed
- Catering must be provided from the vendor
Documents to include with your response
- Completed pricing table in the RFQ document
- RFQ document attached to bid in BidBuy
How to submit
- Method
- Electronic via BidBuy
- Instructions
- Fill out the pricing table and include the RFQ document as an attachment to the bid in BidBuy. Vendor may attach a separate page describing their proposal for equipment or services.