What the buyer needs
AI summaryThe government authority located in Bernardino, CA seeks a vendor to provide cost study services. The study will evaluate current service-related costs, including labor, benefits, operating expenses, and allocated overhead, while comparing calculated costs against existing fees and projected revenues to develop fee recommendations. The consultant must designate a project manager, develop a project work plan with milestones and completion dates, and prepare a data request. Proposals must detail project understanding, technical approach, a task-by-task work plan, and an anticipated project schedule. Eligibility is restricted to onshore (USA only) vendors, and the work will be performed offsite. The contract period will last for one year, and the buyer is currently looking for proposals.
Scope of work
- Project management, kickoff meeting, work plan, and data collection
- Review and update of the prior 2019 Cost of Services Study
- Service inventory and fee structure review
- Labor cost analysis and fully allocated hourly rates
- Operating expenses and Cost Allocation Plan update
- Fully allocated cost of service calculations and revenue analysis
- Recommended fees, cost-recovery alternatives, and legal/regulatory considerations
- Draft/final study reports, editable Excel models, and management/Board presentations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Completeness and Quality of Proposal | Not specified |
| Demonstrated understanding of the project and proposed methodology | Not specified |
| Relevant experience | Not specified |
| Demonstrated ability to perform the required services in a compliant and professional manner | Not specified |
| Proposed fee structure and overall value to the Department | Not specified |
Minimum qualifications
- At least one (1) completed cost-of-service or fee study project within the past five (5) years
- Experience conducting cost-of-service or fee studies for a water/wastewater utility or governmental agency preferred
- Minimum of three (3) references from comparable projects completed within the past five (5) years
- Proposed project manager with demonstrated experience managing comparable cost-of-service or fee study projects
- Familiarity with applicable California requirements governing fees and charges
- California DIR registration under Labor Code Section 1725.5 if performing applicable prevailing wage work
Documents to include with your response
- Complete proposal in PDF format
- Separate task-based fee/cost proposal in PDF format
- Executive Summary Letter acknowledging receipt of all addenda
- Statement confirming ability to accept Sample Agreement (Attachment B) without exception
- Statement of Insurance Compliance
- Statement confirming proposal validity for at least four (4) months
- Project schedule identifying major milestones and deliverable dates
- Client references (minimum of three)
How to submit
- Method
- Electronic via PlanetBids
- Instructions
- Submit one (1) complete proposal in PDF format and one (1) separate cost proposal in PDF format through PlanetBids.