Write with Gemini 4 Hydrogen — ~40% less drafting time and over 5× fewer fabricated claims.

OpenSolicitation 56-26

Entertainment Production Services and Audio-Visual Equipment for Concerts and Events

Buyer
City of Vancouver
Place of performance
Vancouver, Washington (including Vancouver Waterfront Park, Columbia Tech Center Amphitheater, Esther Short Park, and various city parks)
Submission deadline
Dec 16, 2026

Draft your response

Create a free account to draft a response using this RFP and your company documents.

1 proposal a month on Free · No credit card required

Write proposal for this RFP
Team preparing a proposal together
0 of 5 free RFP views today

What the buyer needs

AI summary

The buyer seeks a vendor to provide entertainment production services and equipment for all concerts, concert series, and events. Required equipment includes a laptop preloaded with sponsor videos and a downloaded movie, a digital video switcher, and cabling to integrate with a City-provided projector and sound system. For the Waterfront Concert Series, the vendor must supply twelve RCF HDL20a line array elements, four RCF Dual 18-inch subwoofers, and a complete microphone package with stands and cables. For Columbia Tech Center Sunday Sounds, the buyer requires twelve RCF HDL20a line array elements, four RCF Dual 18-inch subwoofers, and two Sumner Eventer 20 speaker towers. Only onshore USA organizations are eligible to bid, and work will be performed offsite. Vendors must submit all questions by December 4, 2026, and may submit proposals digitally via email or online.

Scope of work

  • Entertainment production services and equipment for all concerts, concert series, and events
  • 12 RCF HDL20a line array elements and 4 RCF Dual 18-inch subwoofers for Waterfront Concert Series
  • Complete microphone package with stands and cables appropriate for performing group
  • 12 RCF HDL20a line array elements, 4 RCF Dual 18-inch subwoofers, and 2 Sumner Eventer 20 speaker towers for Sunday Sounds
  • 1 laptop preloaded with sponsor videos and downloaded movie, 1 digital video switcher, and integration cabling
  • 2 professional digital mixing consoles and 2 professional-grade wireless handheld microphone systems

How proposals are evaluated

CriterionWeight / scoring
General Information FormPass/Fail
Project Approach and Understanding30 points maximum
Proposer Capabilities and Qualifications30 points maximum
References10 points maximum
Cost Proposal30 points maximum

Minimum qualifications

  • At least three references from other local government projects of similar size and scope performed within the last three years
  • Enroll in E-Verify and verify employment eligibility for all employees and subcontractors
  • Hold any required federal, state, or local business licenses, permits, or certificates

Documents to include with your response

  • General Information Form (signed by authorized official at least 18 years of age)
  • Cover Letter (including any exceptions to the proposed contract in Attachment A)
  • Project Approach and Understanding
  • Proposer Capabilities and Qualifications
  • References (at least three)
  • Cost Proposal (including pricing for Attachments B, C, and D)

How to submit

Method
Electronic via the City's Procurement Portal (Sovra / BidNet Direct)
Instructions
Submit online at www.bidnetdirect.com/washington/cityofvancouver. Minimum font size 12 point. Proposals submitted in person, by mail, fax, or email will not be accepted.
Write proposal for this RFP