What the buyer needs
AI summaryThe buyer seeks a vendor to provide information technology assessment and strategic planning services. The assessment must review interdepartmental workflows, data exchange processes, and system interoperability to inform strategic recommendations that optimize integration, streamline operations, enhance collaboration, and improve overall organizational efficiency. The vendor must deliver solution architecture and an implementation methodology as a 4-year IT strategic plan that incorporates foundational vision and strategy decisions, assessment findings, IT solution costs, IT governance, and equipment replacement planning strategies. The plan must also address current system enhancements, interface opportunities, and new system acquisition recommendations, with drafts presented to leadership and finalized after feedback. Only onshore USA organizations are eligible to bid, and all work will be performed offsite. Vendors must submit questions no later than January 15, 2027, and may submit proposals digitally via email or online.
Scope of work
- Assessment of current IT infrastructure, systems, staffing, and platform integrations
- Review of interdepartmental workflows, data exchange processes, and system interoperability
- Evaluation of security risks, business continuity, emergency preparedness, and disaster recovery
- Analysis of IT department structure, staffing, business processes, and policies
- SWOT analysis and prioritized recommendations with detailed cost estimates
- Development of a 4-year IT Strategic Plan with milestones and timelines
- IT governance, equipment replacement planning, and workflow efficiency strategies
- Optional Phase 3 Implementation Support contingent on first two phases
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Completeness | Not specified |
| Experience of proposers | Not specified |
Minimum qualifications
- Experience performing similar work for organizations of analogous size, scope, technology, and complexity
- Demonstrated expertise in special education environments is highly desirable
- Knowledge of IT industry best practices
- Adequate staff capacity to effectively complete the project
- Demonstrated experience completing deliverables on budget and on time
- Demonstrated experience in IT strategy development and IT assessment efforts
- Experience identifying vulnerabilities, risks, and solutions for similar agencies
- Experience writing and implementing IT strategic plans for similar agencies
Documents to include with your response
- Proposal (work plan, subcontractor details, Green Chimneys staff time commitments)
- Team Qualifications and Resumes (staff qualifications, list of staff/subcontractors and roles, resumes)
- Summary of Experience (two relevant work experiences of similar scope and scale)
- Cost Proposal (fixed fee for Assessment phase and IT Strategic Plan phase)
- References (list of three current or former references for similar work)
How to submit
- Method
- Electronic or hard copy
- Instructions
- Please refer to BidNet Direct for Detailed Submission Instructions on RFP-GC-120. Submit proposal and all required documents to Green Chimneys no later than 5:00 P.M. EST on 02/12/27.
