What the buyer needs
AI summaryThe Borough of North Arlington seeks a firm or organization to provide comprehensive accounting, human resources, and tax services. The scope includes maintaining general ledgers, reconciling bank accounts, preparing grant reimbursement reports and IRS tax forms, managing HR policies and employee forms, and operating tax office functions such as billing, delinquency notices, and property lien records. Only onshore United States organizations with demonstrated capability may apply, and work will be performed offsite. Respondents must submit proposals digitally via email or online by December 3, 2026, including an executed Letter of Proposal with staffing and software pricing breakdowns. The Mayor, Borough Attorney, and Borough will evaluate proposals based on experience and reputation, availability for required meetings, and other factors including price.
Scope of work
- General accounting, monthly financial reports, cashflow projections, and bank reconciliations
- Weekly payroll preparation, IRS Form 1099/1096 processing, and grant financial reports
- Accounts payable processing, purchase requisitions, encumbrance system, and monthly bill lists
- Municipal tax office staffing, real estate tax and general revenue collection
- Regular, special, added, and omitted tax billing, delinquent notices, and tax sale preparation
- Property tax and lien record maintenance and Homestead Delinquency Report production
- On-site HR specialist at Borough Hall for employee filings, enrollments, and benefits administration
- HR policy development and administration of PERS, TPAF, SHBP, and SEHBP processes
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience and reputation in the field | Not specified |
| Knowledge of the Borough and the subject matter addressed under the contract | Not specified |
| Availability to accommodate the required meetings of the Borough | Not specified |
| Other factors, including price, demonstrated to be in the best interest of the Borough | Not specified |
Minimum qualifications
- Demonstrated capability and willingness to provide high quality services
- Expertise in municipal accounting, human resources, and tax services
- Appropriate federal and state licenses to perform activities
- Compliance with all applicable affirmative action requirements
Documents to include with your response
- Summary page containing requested information
- Executed Letter of Proposal with staffing and software pricing breakdown
- Executed Letter of Intent (Appendix B)
- Business organization, ownership, and Principals information
- Statement and evidence of affirmative action compliance
- Disclosure of malpractice judgments in the last three years
- Disclosure of bankruptcy or reorganization proceedings in the last ten years
- Confirmation of federal and state licenses
- Past experience description, pricing, scope, and references
- Resumes of key employees and narrative of Borough needs
How to submit
- Method
- Mail, email, or hand delivery
- Instructions
- Submit one original bound, signed, and acknowledged Proposal Statement to Ms. Katie Moore, Borough Clerk, Borough Hall, 214 Ridge Road, North Arlington, New Jersey 07031.