What the buyer needs
AI summaryThe State of Hawaii seeks a vendor to provide onsite event coordination services. The scope includes pre-event technology setup and room arrangements, onsite logistics and participant support, expense management for venue and hospitality costs, and post-event invoicing within 45 days of each meeting. Only onshore United States vendors are eligible to bid. Vendors must comply with all state and federal statutes, demonstrating compliance through Hawaii Compliance Express or valid paper certificates, and must include all applicable fees and Hawaii General Excise Tax in their submitted price. Vendors must submit responses exclusively through Aloha eBUYS, as the State of Hawaii is currently looking for proposals without a specified budget. Applicants should direct questions to the listed buyer or submit them through the Aloha eBUYS Question and Answer tab.
Scope of work
- Coordinate technology setup and room arrangements as needed
- Oversee on-site logistics, including event setup, vendor coordination, and participant support
- Be available during the event to address any issues or concerns
- Provide invoice within 45 days of each meeting
- Process and manage expenses related to event logistics, venue costs, supplies, and hospitality
Minimum qualifications
- Onshore (USA Only)
- Compliant with all appropriate state and federal statutes
- Registered in Hawaii Compliance Express (HCE) or provide valid paper compliance certificates
Documents to include with your response
- Proof of compliance through Hawaii Compliance Express (HCE) or paper certificates (A-6, LIR#27, COGS)
How to submit
- Method
- Electronic via Aloha eBUYS
- Instructions
- Only responses submitted through Aloha eBUYS shall be considered for award. Questions may be entered in the Question & Answer tab in Aloha eBuys.