About this opportunity
AI summaryThe buyer seeks a vendor to supply an enterprise resource planning system, a grants management system, and implementation services for a one-year contract period. The required scope includes accounts payable, human resources, accounts receivable and billing, interfaces, budget and forecasting, payroll, chart of accounts, procurement, contract management, project management, document management, financial and reporting, fixed assets, time entry and attendance, general ledger, vendor management, grant management and billing, and workflow. Vendors must perform the work offsite and meet the USA-only onshore eligibility requirement. The buyer requests proposals to establish the budget. Vendors may submit responses digitally via email or online. The buyer will hold an optional pre-bid conference on September 28, 2026, and requires all questions by October 12, 2026.
Buyer and opportunity details
- Client
- Ventura County Transportation Commission
Scope of work
- Software licensing or subscription services for ERP and GMS solutions
- System implementation, configuration, and deployment
- Data conversion and system interface services
- Testing, training, and knowledge transfer
- Post-implementation support and maintenance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm Qualifications and Experience | 0 to 15 points |
| Proposed Solution | 0 to 10 points |
| Response to Functional Requirements | 0 to 20 points |
| Implementation Approach | 0 to 20 points |
| Support and Maintenance | 0 to 15 points |
| Cost Proposal | 0 to 20 points |
Minimum qualifications
- Experience providing ERP and/or GMS solutions to public sector agencies with fund accounting, grant management, and financial reporting requirements
- Experience serving California public sector clients such as transportation agencies, cities, counties, special districts, or other public agencies
- At least three (3) relevant projects completed within the past ten (10) years
Documents to include with your response
- Cover letter / transmittal letter
- Proposal Narrative
- Resumes for key personnel
- Completed Appendix A: Functional Requirements
- Completed Appendix B: Cost Proposal
Key dates
- Pre-Proposal Conference (Optional)
- September 28, 2026, 10:00am PT
- Deadline to Submit Questions
- October 12, 2026, 3:00pm PT
- Responses to Submitted Questions
- October 26, 2026
- Proposal Submittal Deadline
- November 9, 2026, 3:00 pm PT
- Proposal Evaluation Period
- November 2026
- Vendor Demonstrations (Mandatory)
- January 2027
- Notice of Intent to Award
- January 2027
How to submit
- Method
- Sealed hard copy and thumb drive via mail or hand delivery
- Instructions
- Submit four (4) paper, bound copies and one (1) electronic copy on a thumb drive in a sealed envelope, box, or container to Ventura County Transportation Commission, 751 E. Daily Dr. STE. 420, Camarillo, CA 93010.
Contract details
- Term
- One year
- Place of performance
- Offsite
- Funding
- CMAQ, STIP, STP, TDA, STA, SGR, FTA
