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RFP opportunity

Enterprise Resource Planning (ERP) System, Grants Management System, and Implementation Services

Submission deadlineNov 9, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The buyer seeks a vendor to supply an enterprise resource planning system, a grants management system, and implementation services for a one-year contract period. The required scope includes accounts payable, human resources, accounts receivable and billing, interfaces, budget and forecasting, payroll, chart of accounts, procurement, contract management, project management, document management, financial and reporting, fixed assets, time entry and attendance, general ledger, vendor management, grant management and billing, and workflow. Vendors must perform the work offsite and meet the USA-only onshore eligibility requirement. The buyer requests proposals to establish the budget. Vendors may submit responses digitally via email or online. The buyer will hold an optional pre-bid conference on September 28, 2026, and requires all questions by October 12, 2026.

Buyer and opportunity details

Client
Ventura County Transportation Commission

Scope of work

  • Software licensing or subscription services for ERP and GMS solutions
  • System implementation, configuration, and deployment
  • Data conversion and system interface services
  • Testing, training, and knowledge transfer
  • Post-implementation support and maintenance

How proposals are evaluated

CriterionWeight / scoring
Firm Qualifications and Experience0 to 15 points
Proposed Solution0 to 10 points
Response to Functional Requirements0 to 20 points
Implementation Approach0 to 20 points
Support and Maintenance0 to 15 points
Cost Proposal0 to 20 points

Minimum qualifications

  • Experience providing ERP and/or GMS solutions to public sector agencies with fund accounting, grant management, and financial reporting requirements
  • Experience serving California public sector clients such as transportation agencies, cities, counties, special districts, or other public agencies
  • At least three (3) relevant projects completed within the past ten (10) years

Documents to include with your response

  • Cover letter / transmittal letter
  • Proposal Narrative
  • Resumes for key personnel
  • Completed Appendix A: Functional Requirements
  • Completed Appendix B: Cost Proposal

Key dates

Pre-Proposal Conference (Optional)
September 28, 2026, 10:00am PT
Deadline to Submit Questions
October 12, 2026, 3:00pm PT
Responses to Submitted Questions
October 26, 2026
Proposal Submittal Deadline
November 9, 2026, 3:00 pm PT
Proposal Evaluation Period
November 2026
Vendor Demonstrations (Mandatory)
January 2027
Notice of Intent to Award
January 2027

How to submit

Method
Sealed hard copy and thumb drive via mail or hand delivery
Instructions
Submit four (4) paper, bound copies and one (1) electronic copy on a thumb drive in a sealed envelope, box, or container to Ventura County Transportation Commission, 751 E. Daily Dr. STE. 420, Camarillo, CA 93010.

Contract details

Term
One year
Place of performance
Offsite
Funding
CMAQ, STIP, STP, TDA, STA, SGR, FTA
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