About this opportunity
AI summaryThe buyer seeks a vendor to provide a cloud-based software as a service (SaaS) pharmacy inventory management system. The requested scope includes flexible data retrieval, analytic and reporting tools, interoperability options supporting industry standards, and continuous system and workflow monitoring for critical events. The solution must support proactive problem solving for 24 x 7 x 365 operations and provide analytics for actionable insights, predictive resource planning, and quality benchmarking. Real-time synchronization to a mirrored reporting database is preferred. Eligible vendors must be onshore USA organizations, and the work performance will be offsite. The buyer requires a three-year contract period and is currently looking for proposals to establish the budget. Vendors must submit all questions no later than October 9, 2026.
Buyer and opportunity details
- Client
- UW Medicine Supply Chain
- Solicitation No.
- 10266
Scope of work
- Cloud-based SaaS Pharmacy Inventory Management System
- Streamline purchasing, receiving, accounts payable, and inventory management
- Support 340B program operations, contracting, and billing
- Support dispensing and distribution of pharmaceuticals, biologics, and supplies
- Real-time synchronization to a mirrored reporting database
- System and workflow monitoring for tracking critical events
- Analytics and reporting tools for predictive resource planning and quality benchmarking
- Seamless integration with enterprise systems including Epic, Workday, GHX, and Strata
Minimum qualifications
- At least 3 years of experience implementing software Solutions at large healthcare organizations
- Available to work in Washington State
- Active registration in the U.S. General Services Administration (GSA) System for Award Management (SAM)
- Ability to provide a HIPAA compliance attestation document
Documents to include with your response
- Supplemental proposal including cover letter
- Attachment A - Proposal Response Certification
- Attachment B - Minority and Women's Business Enterprise (MWBE) Response Form
- Attachment C - Sustainability Questionnaire (Excel)
- Attachment D - Exhibit A Bidder Response Sheet (Excel)
- Part 2 redlines to UW Medicine Terms and Conditions (Word)
- Certificate of Insurance showing proof of Cyber insurance
Key dates
- RFP Issuance Date
- September 18, 2026
- Bidder's Questions due
- October 9, 2026
- Proposals due
- Friday, 2:00 PM Pacific Time, November 20, 2026
- Implementation period
- January 2027 to June 2027
- Initial Contract Start
- July 2027
How to submit
- Method
- Electronic via email
- Instructions
- Submit via email to the RFP Coordinator. Include exactly 6 documents: supplemental proposal PDF (max 50 pages), Attachments A and B, Attachments C and D in Excel spreadsheet format, and Part 2 redlines in Word format. ZIP files and password-protected files are not accepted.
Contract details
- Term
- Initial three-year (3-year) contract term from July 2027 to June 2030, with options to extend for up to two (2) three-year (3-year) extensions, not to exceed a total of nine (9) years.
- Place of performance
- Offsite / Washington State
- Insurance and bonding
- Coverage required to protect UW Medicine against claims or damages arising from negligent or intentional acts. Proof of Cyber Liability Insurance must be submitted with the proposal.