About this opportunity
AI summaryThe buyer requires a Case Management Software solution to enhance operational effectiveness, reduce paper-based processes, and increase automation. The requested scope encompasses court, prosecution, public defender, probation, and peacemaking case management systems. The solution must support information sharing, collaboration, and robust reporting—including ad hoc, statistical, and configurable scheduled reports—while functioning through frequent internet and power outages. Only USA onshore organizations qualify for this opportunity, and the selected vendor will perform all work offsite. The buyer seeks proposals to establish the budget and will hold a non-mandatory pre-bid meeting on September 29, 2026.
Buyer and opportunity details
- Client
- Judicial Branch of the Navajo Nation
- Solicitation No.
- 26-02-4284SB
Scope of work
- Court Case Management System (CCMS)
- Prosecution Case Management System
- Public Defender Case Management System
- Probation Case Management System
- Peacemaking Case Management System
- Implementation services
- Maintenance services
- Data conversion and interfaces
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Functional and Technical Requirements | 25 |
| Vendor and Implementation Staff Experience | 20 |
| Implementation Approach and Work Plan | 20 |
| System Demonstrations and User Experience | 20 |
| Cost Proposal | 15 |
Minimum qualifications
- Qualified and well-established Contractor capable of providing required software and services
- Onshore (USA Organization Only)
- Contractor's personnel must possess necessary skills, experience, and knowledge
- Hosting must be located within the contiguous United States / continental United States
Documents to include with your response
- Technical Proposal (including Attachment A Tabs 1 through 13)
- Attachment A - Proposal Response Forms
- Attachment B - Functional and Technical Requirements (in Excel and PDF)
- Attachment C - Cost Worksheets / Price Proposal (in Excel)
- Tab 1 Company Introduction and Relevant Experience
- Tab 11 Cost Narrative
- Executed Navajo Nation Certification forms (NNDOJ10-25)
- Certificate of Liability Insurance
- Form W-9
Key dates
- Online and Newspaper Advertisement Run Date
- September 3, 2026
- RFP Published
- September 3, 2026
- Pre-Proposal Vendor Teleconference
- September 29, 2026, at 10:00 a.m. Mountain Daylight Time (MDT)
- Deadline for Questions from Vendors
- October 15, 2026
- Proposals Due / Closing Date
- November 18, 2026 by 4:00 PM local Window Rock, AZ time (MST)
- Shortlist Vendors Notified
- Week of January 11, 2027
- Vendor Demonstrations
- Week of February 8, 2027
How to submit
- Method
- Physical submission of sealed hard copy and electronic media
- Instructions
- Submit one original and seven copies in separate three-ring binders to Sharon Belone, Buyer at the Navajo Nation Purchasing Department. Include one electronic version on a removable device (e.g., USB drive). Marked DO NOT OPEN - BID #26-02-4284SB - PROPOSAL FOR A COURT AND JUSTICE PARTNERS CASE MANAGEMENT SOFTWARE SYSTEMS ENVIRONMENT.
Contract details
- Term
- Deliverables must be completed within five years of contract execution.
- Place of performance
- Performance of the work will be Offsite.
- Insurance and bonding
- Certificate of Liability Insurance is required as an attachment.