About this opportunity
AI summaryThe buyer requires newspaper publication services from a single newspaper to handle all necessary advertising, publications, and printing. The selected vendor must perform the work offsite over a one-year contract period. Only onshore organizations based in the United States are eligible to apply. The buyer accepts digital proposal submissions sent online or through email, and it is currently seeking proposals to determine the budget. Interested bidders must submit all questions regarding this opportunity no later than November 9, 2026.
Buyer and opportunity details
- Client
- Yavapai County
- Solicitation No.
- 27-BOS-01
Scope of work
- Newspaper publication services for county advertising, publications, and printing
- Typed price per column inch printing
- Camera ready price per column inch printing
- Paste-up ready price per column inch printing
- E-mail price per column inch printing
- Display ad price per column inch printing
- Provide physical copies or online validation of publications to the Clerk of the Board
- Provide electronic proofs, quotes, and notarized affidavits of publication
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest Responsible and Responsive Bidder conforming to the requirements | Not specified |
Minimum qualifications
- Published and printed within Yavapai County from a known office of publication
- Includes date of issue and is numbered consecutively
- Regularly issued for dissemination of news of general/public character at stated short intervals
- Not designed primarily for advertising, free circulation, or circulation at nominal rates
- Has a bona fide list of paying subscribers
- Admitted to United States mail as second-class mail matter for at least one year as of bid date
- In general circulation printed in English
- Able to publish in compliance with A.R.S. §§ 39-201, 39-202, 39-203, 39-204, 39-205
Documents to include with your response
- Pricing Sheet
- Acknowledgement and Acceptance
- Request for Confidentiality of Proprietary Information
- Federal Employer Identification Number
- Arizona Transaction Privilege (Sales) Tax License Number
- Non-Collusion Affidavit
- Publisher's Affidavit
Key dates
- IFB Issue Date
- September 24, 2026
- Deadline for Questions
- November 9, 2026, 5:00pm
- Final Day for Addendum
- November 12, 2026, 5:00pm
- Bid Due Date
- November 19, 2026, 1:30pm
- Bid Opening Date
- Thursday, November 19, 2026, at 2:00 PM Mountain Standard Time
- Anticipated Award
- December 16, 2026
How to submit
- Method
- Electronic via the OpenGov Procurement Portal
- Instructions
- Bids must be submitted electronically through the OpenGov Procurement Portal at https://procurement.opengov.com/portal/yavapai.
Contract details
- Term
- January 1, 2027 through December 31, 2027
- Place of performance
- Yavapai County, Arizona