About this opportunity
AI summaryThe buyer requires innovative and comprehensive campus bookstore and retail services for a government authority in Toledo, OH. Requested scope components include campus bookstore operations, spirit wear retail operations, ecommerce and online retail operations, and in-venue merchandise sales and event retail operations. Only onshore USA organizations are eligible to bid, and vendors may submit proposals for one or more scope components independently or in partnership. Performance of the work will occur offsite, and the contract period will last for five years. The buyer will hold a pre-bid meeting on October 14, 2026, and sets a budget expectation of "Looking for Proposals." Bidders must submit all questions no later than November 1, 2026.
Buyer and opportunity details
- Client
- THE UNIVERSITY OF TOLEDO
- Solicitation No.
- FY27-03
Scope of work
- Campus bookstore operations
- Spirit wear retail operations
- Ecommerce and online retail operations
- In-venue merchandise sales and event retail operations
- Textbook and course material services
- Main Campus spirit store management
- Health Science Campus retail management
- Special-order programs including class rings and commencement regalia
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Financial Proposal, Value-Added and Investment | 25% |
| Operations Management Experience, Staffing and Qualifications | 15% |
| Mandatory Requirements Compliance | 15% |
| Transition, Implementation and Risk Management | 5% |
Minimum qualifications
- Minimum of three (3) references demonstrating successful performance
- Qualified full-time on-site management
- Academic and athletic coordination experience
- Point-of-sale, online, inventory, and technology capabilities
Documents to include with your response
- Signed Cover Sheet
- Electronic Version of the Proposal (single zip file)
- University Certification Form – Attachment A
- Proof of Insurance
- Matrix identifying whether each mandatory requirement is met or exceeded
- Minimum of three (3) references
- Consolidated five-year pro forma financial projection
Key dates
- RFP Issue Date
- 9/25/2026
- Site Visit registration deadline
- 10/9/26
- Site Visit
- 10/14/2026, 10:00 a.m.
- Questions Submitted by
- 11/1/2026
- UToledo Response to Questions by
- 11/12/2026
- Proposal Due Date/Time
- December 1 , 2026, at 3:00 P.M.
- Supplier Presentations
- 1/20/2026
- Anticipated Award Date
- 2/15/2027
How to submit
- Method
- Electronic via email as a single zip file, or hard copy
- Instructions
- Electronic submission via email to [email protected] as a single zip file. Hard copy requires two quality copies with one original bound into a single document.
Contract details
- Term
- Five (5) years with an option for one (1) additional five (5)-year renewal
- Place of performance
- Toledo, OH (Offsite and University locations including Student Union, Savage Arena, Glass Bowl Stadium, and University of Toledo Medical Center)
- Insurance and bonding
- Contractor shall perform professionally and maintain insurance meeting the University's current requirements, providing evidence of coverage and additional-insured status prior to services.