Modernizing the Audiovisual System for the Council Chambers

The City of Belle Isle, Florida requires a contractor to provide a complete, turnkey modernization of the Council Chambers audiovisual system. The vendor must install an integrated, user-friendly system supporting a minimum Full HD resolution of 1920x1080 that includes sound reinforcement, two PTZ cameras, local and network recording, display distribution, and simultaneous livestreaming to YouTube and Facebook. The project requires all-new, current-production, manufacturer-supported equipment, and the selected contractor must complete the system within 90 calendar days following a written Notice to Proceed. Eligibility is limited to USA organizations. Applicants must submit proposals electronically through DemandStar by November 5, 2026, at 3:00 p.m., following a nonmandatory pre-proposal meeting on October 15, 2026, at 10:00 a.m. Questions are due by October 22, 2026, at 5:00 p.m. Required application documents include a signed letter of intent, itemized pricing, a five-year lifecycle-cost analysis, and signed affidavits and supplemental forms. Proposals will be evaluated out of a total possible score of 100 points, which includes scoring for the broadcast-system design, livestreaming and recording capabilities, government meeting-room experience, and presentations before the Evaluation Committee or City Council.