What the buyer needs
AI summaryJefferson City Schools is seeking proposals for 600 Chromebooks, specifically the HP Fortis G1m model or equivalent with a touchscreen. The devices must have at least 4 GB RAM and 32 GB eMMC storage. Proposals must be emailed by 4:00 PM on November 30, 2026, to [email protected]. Late submissions will not be considered. Selection criteria include product quality, bidder qualifications, total proposed price, and support services. The district reserves the right to negotiate terms and reject any or all bids. The awarded contract will include a minimum five-year warranty covering hardware failure, accidental damage, and battery replacement. Delivery and installation must be completed by the last week in January 2027.
Scope of work
- 600 HP Fortis Flip G1m or comparable touchscreen 2-in-1 convertible Chromebooks
- Google Chrome Management Console licenses
- Laser etching or UV print design per Appendix A specifications
- Translucent always-on rugged cases applied before shipping
- White glove service including inspection, OS updates, enterprise enrollment, and asset tagging
- Minimum five-year warranty with accidental damage protection and hot swap devices
- Delivery and installation no later than the last week in January 2027
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Product quality/appropriateness/compatibility/performance | Not specified |
| Bidder's qualifications/experience | Not specified |
| Bidder's total proposed price | Not specified |
| Bidder's support/service | Not specified |
| Bidder's warranty/maintenance | Not specified |
| Proposed product meeting JCS's present needs as well as future needs through enhancements and upgrades | Not specified |
Minimum qualifications
- Evidence of experience on projects of similar nature and/or magnitude
- Satisfactory reference checks submitted on company letterhead
- HB 87 Immigration Affidavit (required from winning respondent)
Documents to include with your response
- Proposal quote detailing hardware, software, cabling, delivery, installation, and training
- References submitted on company letterhead
- Written acknowledgement that any software will be properly licensed for JCS
- Descriptive literature/brochures, if available
- HB 87 Immigration Affidavit (winning respondent)
How to submit
- Method
- Instructions
- Proposals and bids must be emailed to the Chief Technology Officer no later than 4:00 PM on November 30, 2026.