About this opportunity
AI summaryFerris State University seeks a full-service collegiate licensing company to provide offsite licensing and trademark management services. The selected vendor must handle brand protection, contract development, trademark enforcement, AI/crowdsourced violation mitigation, royalty collection, artwork reviews, technology platforms, and marketing support for Athletics special events. Proposals must include complete cost details, organizational capability data, three references, and signed disclosure and bid response forms. Only onshore US-based vendors are eligible to bid. Electronic submissions are due via Public Purchase by November 10, 2026, at 3:00 p.m. Eastern Time, with vendor questions due by November 2. The contract term is three years with options to extend for two additional one-year periods. Evaluation criteria include cost structure, ability to perform promptly, vendor experience, character, and overall technical merits.
Buyer and opportunity details
- Client
- Ferris State University
- Solicitation No.
- 27-014
Scope of work
- Brand protection and management
- Trademark licensing services
- Royalty revenue growth
- Royalty management and administration
- Quality standards support
- Reporting
- Marketing support for Athletics special events and promotions
- Contract compliance and enforcement against online trademark violations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Quality of products and/or services | Not specified |
| Cost structure and proposal | Not specified |
| Ability to meet listed criteria | Not specified |
| Qualifications of staff/team members | Not specified |
| Ability to perform the contract or provide the service promptly | Not specified |
| The character, integrity, reputation, judgement, experience, and efficiency of the bidder | Not specified |
| References and quality of performance of previous contracts of services | Not specified |
| The ability of the bidder to provide future maintenance and service | Not specified |
Minimum qualifications
- In business providing similar services for a minimum of three consecutive years under current ownership
- Demonstrated experience managing relationships with regional, state, national, and online licensees
- Experience serving Division I and II University clients in the last five years
Documents to include with your response
- Complete cost proposal
- Signed Information and Disclosure Form
- Signed copy of the Bid Response accepting Terms and Conditions
- Most recent audited financial statement
- Minimum of three (3) client references
- Sample internal usage and standard commercial licensing agreements
- Gantt chart depicting transition process and timeframe
- Certificate of Insurance
Key dates
- RFP Publication
- October 27
- Vendor question submission deadline
- November 2
- Responses to vendor questions
- November 3
- Proposal Submission Deadline
- November 10, 3:00PM EST
- Virtual or on campus presentation for potential vendors
- Week of November 16
- Anticipated date of vendor selection
- Week of November 23
How to submit
- Method
- Electronic submission via Public Purchase
- Instructions
- Proposals must be submitted through Ferris State University's site on Public Purchase at http://www.publicpurchase.com/gems/ferrisuniversity,mi/buyer/public/home. Fax bids are not accepted.
Contract details
- Term
- Three (3) years, with options to extend for two (2) additional periods of one (1) year.
- Place of performance
- Offsite
- Insurance and bonding
- Workers Compensation Statutory Limits and EL $1,000,000; Commercial General Liability $1,000,000 per occurrence & $2,000,000 aggregate; Auto Liability $1,000,000; Excess Liability $5,000,000 per occurrence; Crime coverage $250,000 limit.