About this opportunity
AI summaryThe government authority located in Washington, DC requires a vendor to provide comprehensive inspection, testing, monitoring, certification, maintenance, and repair services for fire alarm, security alarm, CCTV surveillance, and access control systems. The contractor must furnish all necessary labor, supervision, tools, equipment, materials, and transportation to ensure the full operational readiness of these systems and associated water-based fire protection components. Work must be performed onsite, and eligibility is restricted to onshore US organizations. Interested vendors must attend a pre-quote conference and walkthrough scheduled for November 2, 2026. All questions regarding the opportunity must be submitted no later than November 3, 2026. The resulting contract period will run for one year, and the buyer is currently seeking proposals.
Buyer and opportunity details
- Client
- Office of Contracting and Procurement
- Solicitation No.
- Doc852685
Scope of work
- Inspection, testing, monitoring, maintenance, as-needed repairs, and certification of fire and safety alarm systems
- Inspection, testing, and maintenance of emergency telephones installed in elevators
- Annual tagging of sprinkler systems and fire extinguishers
- Emergency repairs and parts replacement for fire and security alarm systems
- DC Fire Marshal inspections support, diagram submittals, and presence at third-party inspections
- Access control system inspection, troubleshooting, and maintenance
- CCTV inspection, troubleshooting, repair, replacement, and installation
- Fire alarm system and security alarm 24/7 monitoring service
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest evaluated total price from a responsible and responsive vendor | Not specified |
Minimum qualifications
- Current District of Columbia Security and Fire Alarm System Dealer license issued by DLCP
- Manufacturer-signed authorization on official letterhead confirming authorized distributor or installer status
- At least 3 years of experience in design, installation, inspection, testing, and maintenance of required systems
- Technicians must be NICET II or PE certified with a current certificate
- Factory trained technicians who attended Factory Service School within the last 12 months
- Office within 20 miles of the job site staffed with qualified trained technicians
Documents to include with your response
- Completed and signed Solicitation, Offer, and Award form
- DC Security and Fire Alarm System Dealer license copy
- Manufacturer-signed authorization letter
- List of past contracts with client contact info, contract value, and period of performance
- Copies of at least two technicians NICET II certificates or PE credentials
- Factory Service School training certificates within the last 12 months
- Supporting documents verifying vendor office location within 20 miles
- CBE certification copy, if applicable
Key dates
- Pre-quote conference and walkthrough
- November 2, 2026
- Questions due
- no later than 5:00 PM on November 3, 2026
- Proposals due
- 2:00 P.M. EST. 11/09/2026
How to submit
- Method
- Electronic via Ariba E-Sourcing
- Instructions
- Submission should be made via Ariba E-Sourcing in electronic format. Paper copies are not required.
Contract details
- Term
- Base period of performance with a contract period of one year.
- Set-aside / preference
- Open Market
- Place of performance
- 821 Howard Road, SE, Washington, DC 20020 and 1905 E Street, SE, Building #14, Washington, DC 20003
- Insurance and bonding
- Commercial General Liability ($1M occurrence/$2M aggregate), Auto Liability ($1M limit), Workers Compensation (statutory) and Employers Liability ($500k), Cyber Liability ($2M limit), Umbrella/Excess ($1M), Crime ($20k), Environmental Liability ($1M/$2M).