About this opportunity
AI summaryThe City of Milwaukee Department of Administration Purchasing Division seeks proposals for a vendor service contract to provide vending machine services for Department of Public Works facilities. The contractor must furnish, install, stock, and maintain vending machines offering a selection of snack and beverage options while ensuring cleanliness, equipment reliability, and customer satisfaction. Only onshore USA organizations are eligible to bid. Proposers must submit proposals through the Bonfire portal by 4:30 PM CT on November 19, 2026, and all questions must be submitted no later than November 4, 2026. The buyer will evaluate proposals using pass/fail compliance, firm experience and qualifications, cost, references, and potential bonus points for certified small, local, or socially responsible businesses.
Buyer and opportunity details
- Client
- City of Milwaukee Department of Administration – Purchasing Division
- Solicitation No.
- 22277
Scope of work
- Vending machine services for Department of Public Works (DPW) facilities
- Machine Type 1 vending services for snacks including candy, chips, cookies, and healthy snacks
- Machine Type 2 vending services for 20-oz. bottles, soft drinks, carbonated and non-carbonated, juices and water
- Machine Type 3 vending services for 12-oz. cans, soft drinks, carbonated and non-carbonated, juices and water
- Payment of commission percentage to the City based on gross sales revenue by machine type
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Compliance with Response Requirements – Structure of Responses Section | PASS/FAIL |
| Firm Experience & Qualifications | 30 Points Maximum |
| Quality and Completeness of Proposal | 30 Points Maximum |
| Proposer’s Cost Proposal | 35 Points Maximum |
| References | 5 Points Maximum |
| Small Business Enterprise (SBE) bonus points | Up to Five (5) Additional Points |
| Local Business Enterprise (LBE) bonus points | Up to Ten (10) Additional Points |
| Socially Responsible Proposer (SRC) bonus points | Up to Five (5) Additional Points |
Minimum qualifications
- Demonstrated capacity to provide reliable vending services in accordance with RFP requirements
- Relevant firm experience and qualified key personnel
- Compliance with City living wage requirement of base wage not less than $15.00 per hour effective October 11, 2025
Documents to include with your response
- Completed Invitation document including completed and signed binding signature page
- Proposal Response in accordance with RFP Requirements
- Cost Proposal document uploaded as a separate file
- Signed RFP addenda, if any
- Slavery Disclosure Affidavit, if applicable
- Form W-9
- Affidavits supporting any requested RFP preferences
- Affidavit of Compliance – Living Wage Provision form
- SBE Form A (if requesting SBE bonus points)
- Local Business Enterprise Program Affidavit of Compliance (if requesting LBE points)
Key dates
- Questions due
- Wednesday, November 4, 2026 at 4:30 PM CT
- Proposals due
- Thursday, November 19, 2026 at 4:30 PM CT
How to submit
- Method
- Electronic via the Bonfire portal
- Instructions
- Upload at https://cityofmilwaukee.bonfirehub.com/opportunities/259678. Cost Proposal document must be uploaded as a separate file clearly labeled COST PROPOSAL DOCUMENTS.
Contract details
- Term
- One (1) year from the date of award, with four (4) options to extend for one (1) year each upon mutual agreement
- Place of performance
- Department of Public Works (DPW) facilities at various locations in Milwaukee, WI
- Insurance and bonding
- Certificate of insurance acceptable to the City of Milwaukee evidencing appropriate insurance coverage prior to contract execution, maintained throughout the term. Performance bond: None.