About this opportunity
AI summaryThe San Mateo County Transit District and Peninsula Corridor Joint Powers Board seek proposals from qualified vendors to provide vending services for snacks, food, and beverages. The required scope includes placement, stocking, servicing, and eventual removal of machines offering cold drinks, hot beverages, and assorted snack and grab-and-go meal items. Only USA onshore organizations are eligible to submit proposals for this offsite work. The agencies intend to award two separate contracts to the highest-ranked proposer, each spanning a five-year base term with up to three one-year options that generate commission based on net sales. Bidders must attend an optional pre-proposal meeting on November 6, 2026, submit all questions by November 17, 2026, and deliver completed proposal packages with required forms and insurance documentation prior to 2:00 p.m. on December 10, 2026.
Buyer and opportunity details
- Client
- San Mateo County Transit District and Peninsula Corridor Joint Powers Board
- Solicitation No.
- 26-S-J-S-135
Scope of work
- Placement, stocking, servicing, and subsequent removal of vending machines
- Delivery and installation of new, unused latest-model machines within 30 days of award
- Cold beverage vending machines offering canned sodas, diet and regular selections, juice, and bottled water
- Hot beverage vending machines providing hot chocolate, tea, regular and decaffeinated coffee, cream, and sugar with cups
- Snack and food machines providing healthy snacks, grab-and-go meal items, chips, pretzels, candy, granola bars, cookies, and nuts
- Cashless payment capabilities including tap-to-pay alongside cash operations
- Unit sales reporting capabilities and minimal noise operation
- Compliance with ADA and Section 504 of the Rehabilitation Act accessibility standards
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Qualifications, Experience & References | 0 – 20 POINTS |
| Requirements | 0 – 20 POINTS |
| Small Business Enterprise (SBE) Preference | up to 5 points |
Minimum qualifications
- Established vending machine, product and service provider capable of regular stocking and servicing
- Minimum of three and maximum of five client references for similar services provided within the past five years
- Key personnel must hold and maintain required permits and certifications during the course of the contract
- Demonstrated ability to obtain required insurance coverage
Documents to include with your response
- Form 1: Proposal Cover Form
- Form 2: Reference Form
- Form 3: Exception Form
- Form 4: Designation of Subcontractors/Subconsultants/Suppliers
- Form 5: Cost Proposal Form
- Form 6: SBE Preference Form
- Certificate of Liability Insurance or Letter from Insurance Broker
Key dates
- RFP Issued
- Friday, October 30, 2026
- Pre-Proposal Meeting
- Friday, November 6, 2026, at 1:00pm
- Questions, and Requests for Clarification/ (RFCs) Due
- Thursday, November 17, 2026, prior to 2:00 p.m.
- AGENCY’s Response to Questions and RFCs
- Tuesday, December 1, 2026, by end of business
- Proposals Due
- Thursday, December 10, 2026, prior to 2:00 p.m.
- Interviews (if required)
- December 17, 2026, if needed
- Contract Award (tentative)
- January 1, 2027
- Notice to Proceed (tentative)
- February 1, 2027
How to submit
- Method
- Electronic via the AGENCIES' Procurement Portal
- Instructions
- Upload to https://vendors.planetbids.com/portal/68007/portal-home in Adobe PDF format. Hard copy submissions will NOT be accepted.
Contract details
- Term
- Five-year base term with up to three additional one-year option term(s)
- Place of performance
- 116 N. Rollins Road, Millbrae, CA; 4000 Campbell Ave, Menlo Park, CA; 4020 Campbell Ave, Menlo Park, CA; 585 Lenzen Ave, San Jose, CA
- Insurance and bonding
- Workers' Compensation with Statutory Limits; Commercial General Liability of at least $2 million aggregate; Business Automobile Liability; Property Insurance with Special Form coverage; Client Property Blanket Bond, Third Party Bond, or Joint Loss Payee crime coverage.