About this opportunity
AI summaryThe Minnesota Department of Public Safety Board of Firefighter Training and Education seeks hotel accommodations, classroom space, and catering for 28 people. Services are required for two weekends per month across January, February, March, and April, including double occupancy lodging on Friday evenings, classroom space on Friday evenings and Saturday afternoons, and onsite catering. The hotel facility must be located within five miles of the City Center of St. Cloud and feature rooms individually equipped with fire sprinklers. Eligibility is restricted to onshore USA organizations, and responders must be registered in the system to participate. Vendors must submit bids digitally online or via email with completed Excel price schedules by November 14, 2026. The buyer will evaluate and award responses on an all-or-none basis. Questions must be emailed to Gina Mangen no later than two days prior to the event end date.
Buyer and opportunity details
- Client
- Department of Public Safety – MN Board of Firefighter Training and Education
- Solicitation No.
- P0701-2000018859
Scope of work
- Double occupancy hotel rooms for 28 people for Friday evenings across two weekends per month in January, February, March, and April
- One classroom space accommodating 28 people for Friday evening (starting at 5:00PM) and Saturday afternoon (ending at 5:00PM)
- Catering for 28 people for Friday evening and Saturday
- Receiving and secure storage for 2-3 boxes of course materials prior to course start
- Permits and engineering if applicable
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Award will be made on an all or none basis; unit price prevails | Not specified |
Minimum qualifications
- Must be registered as a bidder or supplier in the SWIFT system
- Hotel must be within 5 miles of City Center of St. Cloud
- Hotel rooms must be individually equipped with fire sprinklers
- Ability to accept and store 2-3 boxes of course materials in a secure area prior to course start
Documents to include with your response
- Completed Price Schedule worksheet (.xls or .xlsx)
- Attachment A: Responder Declarations
- Bidder Information form
Key dates
- Start Time
- 10/30/2026 16:10:00CDT
- Questions due
- no later than two days prior to the end date listed on the Event
- Finish Time
- 11/09/2026 16:00:00CST
How to submit
- Method
- Electronic via the SWIFT Supplier Portal
- Instructions
- Upload completed Price Schedule in .xls or .xlsx format online and enter 0.01 in the Your Unit Bid Price field; upload all required attachments.
Contract details
- Place of performance
- Within 5 miles of City Center of St. Cloud, Minnesota