About this opportunity
AI summaryCobb County School District requires a hosted, secure childcare management software solution to support registration, enrollment, billing, attendance, reporting, and administration across 63 After School Program sites. The contractor must configure and deploy the platform for a July 1, 2027 go-live date, migrate existing data, and deliver training alongside ongoing technical support. Only onshore United States organizations may submit proposals for offsite performance. Interested vendors must submit proposals through the CCSD Euna Procurement Portal by December 1, 2026, at 2:00 PM EST. A virtual pre-proposal conference will take place on November 5, 2026, and written questions are due through the portal by November 10, 2026, at 2:00 PM EST. An evaluation committee will assess proposals on completeness, qualifications, relevant experience, vendor responsiveness, and cost, with potential presentations or demonstrations for selected vendors.
Buyer and opportunity details
- Client
- Cobb County School District
- Solicitation No.
- P27077
Scope of work
- Provide, implement, and support a secure, hosted Childcare Management Software solution across 63 sites
- Configure and deploy the proposed solution with a go-live date of July 1, 2027
- Provide training and training materials to District administrators using a train-the-trainer approach
- Provide ongoing technical support through a help desk with published support hours and dedicated account manager
- Provide implementation support to assist District administrators with activities, communication, and training
- Migrate existing account data, balances, financial history, enrollment records, and attendance history
- Provide separate non-production test or sandbox environment for testing and training
- Deliver daily export of electronic payment transactions compatible with District Enterprise Resource Planning system
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Qualifications and Experience (Section 8.1) | 55 points |
| Communications and Mobile Experience (Section 8.9) | 80 points |
| Non-Cost Subtotal (Items 1 – 9) | 630 points |
| Cost (Section 9.0) | 250 points |
Minimum qualifications
- Must maintain all current business licenses, professional licenses, permits, and registrations for the contract duration
- Compliance with applicable federal and state privacy requirements including FERPA
- Compliance with Payment Card Industry Data Security Standard (PCI DSS) requirements
- Ability to support District scale across 63 school sites
Documents to include with your response
- Completed RFP forms from the CCSD Euna Procurement Portal
- Non-Cost Proposal addressing Sections 8.1 through 8.9
- Brief resumes of primary individuals serving in key roles
- References Form with three references including one comparable public K-12 reference
- Cost Proposal Form
- Signed Data Sharing Agreement
Key dates
- RFP issuance date
- October 30, 2026
- Pre-Proposal Conference – Virtual
- November 5, 2026 at 1:00 PM EST
- Deadline for written questions
- November 10, 2026 at 2:00 PM EST
- Responses to questions posted
- November 13, 2026
- Deadline for RFP responses
- December 1, 2026 at 2:00 PM EST
- Evaluation
- December 2026 - January 2027
- Interviews/Demonstrations
- January 2027
- Award
- March 2027
- Go-live date
- July 1, 2027
How to submit
- Method
- Electronic via the CCSD Euna Procurement Portal
- Instructions
- Responses must be submitted through https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities on furnished forms, typed, and labeled with section name and number.
Contract details
- Term
- Firm for one year and will automatically renew for up to four (4) additional one-year terms
- Place of performance
- Marietta, GA across 63 school sites in Cobb County School District
- Insurance and bonding
- Commercial General Liability of at least $1 million; Commercial Auto Liability of at least $1 million; Cyber Liability of at least $1 million; Professional Liability of at least $1 million; Umbrella Coverage in excess of GL and Auto of at least $2 million; Statutory Workers' Compensation; Employer's Liability of at least $100,000; Carrier financial size category at least V, AM Best rating of A- or higher, licensed in Georgia, CCSD named as additional insured.