About this opportunity
AI summaryThe Wisconsin Department of Children and Families requests proposals for child welfare case management services. The selected contractor will deliver services supporting the permanency, safety, and well-being of children, including those at imminent risk of removal from their homes. The scope covers case management, prospective placement provider outreach, and administrative support such as financial management and operations across a four-year contract term. Only onshore U.S. organizations are eligible to bid. Proposers must submit their electronic responses in Microsoft Word or Adobe PDF format alongside a separate Attachment C cost proposal via email or online through the Wisconsin eSupplier Portal by 2:00 PM on January 6, 2027. A pre-bid meeting will occur on November 18, 2026, and all questions must be submitted by November 23, 2026. An evaluation committee will score technical components alongside reference checks, while the purchasing agent will evaluate cost proposals worth up to 175 points using expense-based reimbursement pricing.
Buyer and opportunity details
- Client
- Wisconsin Department of Children and Families
- Solicitation No.
- 437007-M27-0002640
Scope of work
- Child welfare case management for in-home cases and out-of-home cases
- Case planning and coordinated service delivery for ongoing services
- Permanency planning and concurrent planning services
- Child well-being services including medical, dental, and mental health coordination
- Transition to adulthood services and independent living skills coordination for youth ages 14-21
- Licensing and support for Level 1 and 2 out-of-home care placement providers
- Standard operating hours and after-hours crisis response services
- Continuous quality improvement, reporting, and program evaluation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Organization Requirements | 250 Points |
| Staff Qualifications | 60 Points |
| Transition to Adulthood Requirements | 30 Points |
| Permanency Requirements | 125 Points |
| Cultural Competencies and Needs Requirements | 60 Points |
| Records Retention | 50 Points |
| Reporting Requirements and Program Evaluation | 60 Points |
| Implementation/Transition Plan | 80 Points |
| Cost Proposal - Programmatic Services for Families Costs | 130 Points |
| Cost Proposal - Case Management expenses Costs | 45 Points |
Minimum qualifications
- Minimum of five years of experience in child welfare case management
- At least one agency headquarters located within Milwaukee County
- Experience operating multiple programs and following Wisconsin State child welfare standards
- Child Welfare Director with master's degree or minimum 5 years field experience and 5 years supervisory child welfare experience
- Child Welfare Program Manager with master's degree or minimum 5 years field experience and 2 years supervisory child welfare experience
- Training Supervisor with bachelor's degree and 2 years of child welfare or supervisory experience
- Specialists with bachelor's degree
- Independent Living Coordinators with 2 years experience with similar population in metro area or lived experience in child welfare
Documents to include with your response
- Proposer Checklist (Attachment A)
- Proposer Information Sheet (Attachment B1)
- References (Attachment B2)
- Wisconsin Cooperative Purchasing Service (Attachment B3)
- Designation of Confidential and Proprietary Information (Attachment B4)
- Proposer Identification (Attachment B5)
- Proposer Certification (Attachment B6)
- Proposer Signature (Attachment B7)
- Cost Proposal (Attachment C)
- Addendum(s) Signature Page (if applicable)
Key dates
- Issued
- October 30, 2026
- Notification of hard copy responses due
- 12/21/2026 at 5:00 pm CST
- Proposals due
- 2:00 PM January 6, 2027
How to submit
- Method
- Electronic via Wisconsin eSupplier Portal, email, or sealed hard copy
- Instructions
- Electronic via Wisconsin eSupplier Portal or email to [email protected] in Word or PDF format with Cost Proposal as a separate file. Hard copy requires prior notification by 12/21/2026 at 5:00 pm CST, time-stamped delivery at 1st Floor Reception, including Proposer attachments, required forms, a separate sealed Cost Proposal, and one searchable electronic copy on CD or DVD (max 80MB).
Contract details
- Term
- Entire contract period with potential inflationary adjustments based on CPI-U or a maximum of 3.0%
- Place of performance
- Milwaukee County, Wisconsin; all services must be performed in the United States
- Funding
- DCF Allowable Cost Guide Manual and applicable Federal allowable cost policies