About this opportunity
AI summaryThe University of Alaska requests proposals from qualified onshore USA firms to provide flexible spending accounts administration services for its benefits-eligible employees. The contractor will perform offsite work to sustain benefit value, deliver 24/7 online and mobile account management, maintain automated system integrations, ensure Section 125 and HIPAA compliance, and provide customer support, educational resources, and financial reconciliation. Offerors must download and complete required Submittal Forms A through G without altering the template formats, restricting cost details solely to Submittal Form G. The deadline to submit questions is 10:00 AM AKDT on November 13, 2026, and final proposals are due by 12:00 PM AKSD on November 25, 2026. An evaluation committee will score designated forms using a scale from 1 to 10 to identify the most advantageous responsive and responsible proposal.
Buyer and opportunity details
- Client
- University of Alaska
- Solicitation No.
- UA 27P0036MOS
Scope of work
- IRC Section 125 third-party administration for Health Care, Limited Purpose, and Dependent Care FSAs
- Daily claim processing and multi-channel reimbursement disbursements including direct deposit and debit cards
- Drafting, maintaining, and providing complete Section 125 Master Plan documents and Summary Plan Descriptions
- Cloud-based employer and participant portals with SAML 2.0 Single Sign-On and Multi-Factor Authentication
- Automated monthly administrative reporting and audit-ready plan year-end closing reports
- Annual non-discrimination testing required under IRS Code Section 125 rules
- Employee educational resources, live virtual sessions, recorded trainings, and administrative user guides
- Dedicated toll-free phone and fax customer support tailored to Alaska business hours
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Submittal Form C- Technical Approach and Implementation Plan | 10 |
| Submittal Form D – Qualifications & Experience of the Firm | 10 |
| Submittal Form E – Qualifications & Experience of the Key Personnel | 10 |
| Submittal Form F – Obstacles, Challenges, & Risks | 10 |
| Submittal Form G – Pricing Schedule | 60 |
Minimum qualifications
- Alaska Business License
- Demonstrated experience with comparable scope, size, and complexity actively operational for a minimum of two consecutive years
- Necessary organization personnel, experience, accounting, and operational controls to perform the contract
- Qualified and eligible to receive an award under applicable laws and regulations
Documents to include with your response
- Submittal Form A – Background, Declarations, & Certifications
- Submittal Form B – Alaska Preferences For Non-Federally Funded Projects
- Submittal Form C – Technical Approach & Implementation Plan
- Submittal Form D – Qualifications & Experience of the Firm
- Submittal Form E – Qualifications & Experience of the Key Personnel
- Submittal Form F – Obstacles, Challenges, & Risks
- Submittal Form G – Pricing Schedule
- Evidence of insurance that complies with the Contract requirements
- List of proposed subcontractors with business name and location
- One case study of similar services for reference verification
Key dates
- RFP Released / Issue Date
- Oct 30, 2026
- Deadline to Submit Questions
- 10:00AM AKDT Nov 13, 2026
- Proposal Submittal Deadline (Closing Date)
- 12:00PM AKSD Nov 25, 2026
- Presentations & Interviews
- Dec 8-14, 2026
- Product Demonstrations
- Dec 10-11, 2026
- Clarification Kick-Off Meeting
- December 17, 2026
- Clarification & Negotiation Period
- Dec 17- Jan 15, 2027
- Notice of Intent to Award
- Jan 16, 2027
How to submit
- Method
- Electronic via the BONFIRE Portal
- Instructions
- Submit via https://ua.bonfirehub.com/opportunities in Adobe PDF format, unlocked, utilizing Submittal Forms A-G with strict page limits and portrait black-and-white formatting.
Contract details
- Term
- Five-year contract period, with rates effective for a minimum of three (3) years from contract award.
- Insurance and bonding
- Offeror shall provide evidence of insurance that complies with the insurance requirements of the Contract (Exhibit 1).